Administrative and Logistics Associate at The Center for Clinical Care and Clinical Research

Project: ICHSSA Lot 1

About ICHSSA

• The Integrated Child Health and Social Service Award ICHSSA 1 is a five-year agreement by USAID, commenced on December 19, 2019. ICHSSA 1 is implemented by Center for Clinical Care and Research Nigeria.
• The project will ensure that Orphans and Vulnerable Children (OVC) are cared for, and protected by their households, communities, and local and state government to reduce their vulnerability to HIV.

The project expected results is highlighted as follows:

• Households have increased access to basic services and care for OVC
• Communities ensure that OVC secure their rights
• Local and State Government deliver basic services, detect and respond to child rights violations
• Prioritized targeted services for specific OVC subpopulations delivered

Job Summary

• The administration/logistics Associate will ensure a smooth day-to-day office management including general office cleanliness, arrangement and organization will assist the administrative manager in keeping office records.Provide support internally for all staff and act as initial point of contact for all office administrative inquiries.
• S/He will be responsible for all basic trouble shooting and logging of all office request, attend to this request and obtain requisite approvals for procurement where necessary and liaise with procurement unit for completion of process.
• S/He will ensure a safe and efficient operation of the vehicle fleet. Ensure updates and publishing of drivers’ monthly schedules and trip plans throughout the year. Maintain adequate vehicle logs to determine mileage, vehicle history and maintenance requirements of each vehicle.
• S/he will assist when needed in the preparation of car/travel routes.
• The administration Associate willalso manage the store, receive anddocument all procured items and maintain distribution and utilization records.

Specific Job Responsibilities

• The Logistics Associate will be responsible for the set up and regular running of the operational base.
• H/She manages the operational teams (logistics, warehousing, office assistantsand drivers).
• He liaises with the third-party facility managers to ensure adequate, security, cleaning and maintenance of the office infrastructures.
• He coordinates administrative,and program support activities at the operational base and ensure proper set up / rehabilitation / running of office premises.
• Ensures that CCCRN Log procedures and respective donor regulations applicable to projectsis adhered to.
• Ensures the proper functioning of supply chain including office consumables, manage utility usage, planning and forecast for restocking and communicate office needs to procurement Associate after requisite approvals are obtained,receives purchased goods and services and ensures their transportation and adequate storage. Also take delivery of posted goods and packages.
• Coordinate property movement data base
• Coordinate maintenance of the fleet, evaluates vehicle log books and ensures the proper use of CCCRNequipment
• Assesses and ensures the functioning of the internet access and communication facilities and log complaints to the IT Support unitwhere necessary.
• Be responsible for training support, management and coordination of training needs, participants’movements and reimbursements.
• Other Duties assigned

Key Working Relationships:
Supervisory:

• Drivers

Internal:

• All program Staff

External:

• Third party Facility Managers, Training Participants.

Agency Wide Competencies (for all CCCRN staff):

• These are rooted in the mission, values, and guiding principles of CCCRN and used by each staff member to fulfill his or her responsibilities and achieve the desired results. Serves with Integrity
• Models Stewardship, Cultivates Constructive Relationships and Promotes Learning

Qualifications and Skills

• HND / B.Sc in Business Administration or any related Social Science.

Required Travel:

• To Project Field Locations.

Work Environment:

• CCCRN is an equal opportunity employer and does not discriminate based on race, color, religion, etc.

Statement of Commitment to Protection:

• ‘’CCCRN’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.