Administrative and Finance Manager at Catering to Africans In Need (CAIN)

Key Responsibilities

Administrative Responsibilities

• Office management – Ensure the smooth day-to-day running of the office, including supplies, utilities, and facilities.
• Staff support and HR – Maintain personnel records, support onboarding/offboarding, track leave, and ensure policy compliance.
• Vendor and contract management – Oversee procurement, manage service contracts, and ensure timely payments.
• Documentation and compliance – Maintain up-to-date organizational documents, licenses, and policies.
• Support leadership – Assist senior management with research, fundraising, strategic planning, execution, reporting, and evaluation of programs.
• Coordinate logistics – Oversee travel, meetings, trainings, and other internal events.
• IT and asset management – Track office assets and support basic tech or liaise with vendors for support.
• Ensure timely and effective communication across teams – Facilitate smooth internal coordination to drive efficient project and program delivery.

Finance Responsibilities

• Prepare and manage budgets – Develop annual budgets, monitor expenditures, and ensure alignment with organizational goals.
• Maintain accurate financial records – Record transactions, manage ledgers, and oversee financial reporting.
• Generate financial reports – Prepare monthly, quarterly, and annual reports for management, donors, and regulatory bodies.
• Ensure regulatory compliance – File tax returns, process payroll, and ensure compliance with statutory requirements (e.g., SCUML, FIRS, LIRS, pension, etc.).
• Manage audits – Liaise with external auditors, prepare audit documents, and implement recommendations.
• Oversee cash flow and bank reconciliations – Monitor bank accounts, manage petty cash, and ensure healthy liquidity.
• Support grant reporting – Track donor funds, prepare financial reports for grants, and ensure proper fund allocation.

Requirements

• A Bachelor’s degree in Accounting, Finance, or a related field (minimum 2:1).
• Must have completed NYSC.
• 1–2 years of experience working in an Accounting or Audit firm.
• Strong understanding of accounting systems, budgeting, and compliance.
• Strong interpersonal skills with the ability to effectively engage a wide range of stakeholders, including partners, donors, staff, students, and volunteers.
• Patience and the ability to build positive and supportive relationships with teenagers.
• Excellent organizational, multitasking, and problem-solving abilities.
• High proficiency in Google Workspace (Docs, Sheets, Slides, Drive) and other administrative software and tools.
• Strong written and verbal communication skills.
• Mandatory availability to work every Saturday to support program activities.
• A genuine passion for community impact and a strong commitment to empowering underserved children and youth through education.