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  • Posted: Aug 23, 2024
    Deadline: Sep 6, 2024
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  • HEXAGON ENGINEERING LTD is a systems integration company with registered offices in Lagos, Portharcourt and Houston - Texas.
    Read more about this company

     

    Admin Officer

    Role Overview:

    • As the Administrative Officer at RMD Power Ltd, you will play a pivotal role in supporting the daily operations of the organization.
    • This role involves a broad range of responsibilities including managing office supplies, preparing regular reports (e.g., expenses and office budgets), and organizing company records.
    • The successful candidate will serve as the main point of contact for all employees, ensuring smooth and efficient administrative operations.

    Qualifications:

    • An associate degree in a related field, such as office administration, may be preferred
    • Working knowledge of necessary productivity tools, including Microsoft Office Suite
    • 3 - 4 years of experience in entry-level positions
    • Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
    • Prior experience using spreadsheet software, including Excel
    • Proven experience being able to handle multiple tasks at the same time
    • Notable organizational skills and the ability to provide organization and structure that others can follow
    • Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
    • Comfortable working independently when needed, or as part of a team

    Key Responsibilities:

    • Manage office supplies stock and place orders
    • Prepare regular reports on expenses and office budgets
    • Maintain and update company databases
    • Organize a filing system for important and confidential company documents
    • Answer queries by employees and clients
    • Update office policies as needed
    • Maintain a company calendar and schedule appointments
    • Book meeting rooms as required
    • Distribute and store correspondence (e.g., letters, emails, and packages)
    • Prepare reports and presentations with statistical data, as assigned
    • Arrange travel and accommodations
    • Schedule in-house and external events
    • Greeting and directing visitors, answering phone inquiries, and handling complaints in a courteous, professional manner
    • Ensure proper and correct update of minutes of management meetings
    • Ensuring office supplies are maintained, including checking inventory and working with vendors always to ensure adequate levels of necessary supplies
    • Occasionally travelling off-site to deliver reports or files to other departments
    • Ensuring the confidentiality and security of files and filing systems
    • Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current with necessary company news and information
    • Operating copy equipment, fax machines, printers, or other equipment necessary

    Check how your CV aligns with this job

    Method of Application

    Send CVs to hr@hexagon-automation.com

    Build your CV for free. Download in different templates.

  • Apply Now
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