Admin Officer at GUO Transport Company Limited

Job Description

• The Admin & Inventory Officer is responsible for ensuring the efficient administration of office operations while maintaining accurate inventory records and stock control processes.
• The role supports business continuity by coordinating administrative activities, managing inventory levels, and ensuring the availability of office and operational supplies.

Key Responsibilities

• Manage the receipt, storage, issuance, and reconciliation of inventory items to ensure stock accuracy and accountability.
• Maintain accurate inventory records using inventory management systems and Microsoft Excel.
• Conduct routine stock counts and periodic physical inventory audits, investigating and resolving discrepancies.
• Monitor inventory levels and initiate timely replenishment to prevent stock shortages or excess inventory.
• Receive, inspect, and verify incoming supplies against purchase orders and delivery documentation.
• Coordinate the issuance of materials and supplies to various departments while maintaining proper documentation.
• Prepare inventory reports, stock movement reports, and other management reports as required.
• Monitor office supply levels and coordinate procurement requests to ensure uninterrupted business operations.
• Maintain organized filing systems for administrative, procurement, and inventory documentation.
• Support vendor coordination for office supplies, equipment servicing, and administrative requirements.
• Ensure office facilities, equipment, and workspaces are properly maintained and functional.
• Coordinate routine maintenance and repairs of office equipment and liaise with external service providers where necessary.
• Assist in implementing administrative policies, procedures, and internal controls to improve operational efficiency.
• Ensure compliance with company policies relating to asset management, inventory control, and administrative processes.
• Support internal and external audits by providing accurate inventory and administrative documentation.
• Perform any other administrative or inventory-related duties as assigned by management.

Technical & Professional Requirements

• Bachelor's Degree or HND in Business Administration, Supply Chain Management, Logistics, Accounting, or a related discipline.
• 2–4 years' experience in Administration, Inventory Management, Storekeeping, or a similar role.
• Strong knowledge of inventory control principles, stock management, and record-keeping practices.
• Experience using Microsoft Excel and inventory management software or ERP systems.
• Ability to prepare inventory reports, reconcile stock balances, and analyze inventory data.
• Good understanding of procurement and administrative processes.
• Excellent organizational, planning, and time-management skills.
• Strong numerical and analytical skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High level of integrity, accountability, and confidentiality.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).

Perks & Benefits

• Staff bus for daily commute.
• Free travel tickets across Nigeria and West Africa.
• Health Maintenance Organization (HMO) coverage.
• Opportunities for professional development and career growth.