Admin Officer/ Accountant at ECLAT HR Consulting

Responsibilities

The ideal candidate will (but is not limited to):

Administrative:

• Keep track of departmental activities.
• Ensure updated work reports and schedules of all subsidiaries.
• Maintain diary, and company calendar, arrange meetings, scheduled appointments and provide reminders.
• Assist in the supervision of the firm’s day-to-day activities.
• To assist in the logistics of managing all existing clientele through regular communication with key contacts and helping to answer any queries via email and telephone.
• To assist in updating the company’s databases with new client information as well as helping to manage their account and records.
• Prepare weekly and monthly work reports.
• Produce official reports, presentations and briefs on official activities from various departments.
• Develop efficient documentation and organize a filing system for important and confidential company documents
• Assist with general administrative duties as assigned at the time.

Accounting:

• Monitor cash transactions and plan for cash to be deposited at the bank on a daily or weekly basis.
• Prepare financial reports by collecting, analyzing and summarizing account information and trends.
• Prepare accurate records of daily expenditures for the company.
• Responsible for ensuring that invoices are booked into the right account and timely payment of all invoices.
• Ensures monthly reconciliation of both cash and bank statements.
• Provide technical financial advice and knowledge to others within the financial discipline.
• Perform quarterly audits, resolve discrepancies, and compute taxes.

Requirement:

• Bachelor’s Degree in Accounting, Business Administration, Management or any other related field.
• Minimum of 2 years or more in admin/accounting or any similar role.
• Membership in a Professional Accounting body such as (ICAN, ACA, ACCA, etc.) is an added advantage.
• Proficient in Microsoft Office – Excel, Word, PowerPoint etc.
• Proficient with the use of accounting software tools such as QuickBooks, Sage50, ORION, etc.
   

Required Competencies:

• Should have excellent written and speaking communication skills.
• High level of accountability, efficiency, competency and accuracy.
• Strong time management skills.
• Must be able to maintain the confidentiality of the business and other matters.
• Exemplary integrity, transparency and honesty.
• Ability to make quick and smart decisions under pressure.