Admin & Facility Officer at Elizabeth Maddeux

Job Summary

• A highly organized and proactive Admin & Facility Officer to oversee office administration and facility management.
• The role ensures smooth daily operations, optimal utilization of company assets, vendor coordination, and a safe, functional, and compliant working environment.

Key Responsibilities
Administrative Management:

• Manage day-to-day administrative tasks, including correspondence, filing, and record-keeping.
• Support HR and management with staff logistics, meetings, and internal communications.
• Maintain office supplies and ensure timely procurement of consumables.
• Implement and monitor administrative policies and procedures.

Facility Management:

• Ensure effective maintenance and upkeep of factory and office facilities.
• Coordinate preventive and corrective maintenance of utilities, equipment, and infrastructure.
• Maintain asset registers and track company property usage.
• Manage security, cleaning, and general housekeeping services.

Vendor & Service Coordination:

• Liaise with vendors, contractors, and service providers to ensure timely and quality service delivery.
• Monitor vendor performance, contracts, and compliance with service-level agreements.
• Support procurement and cost optimization related to administrative and facility services.

Health, Safety & Compliance:

• Ensure office and factory areas comply with safety, hygiene, and regulatory standards.
• Implement basic HSE practices and respond to facility-related safety incidents.
• Conduct regular audits of facility conditions and administrative processes.

Reporting & Budget Control:

• Prepare reports on administrative activities, facility maintenance, and vendor performance.
• Monitor and control administrative and facility-related expenses.
• Recommend improvements for efficiency, safety, and cost-effectiveness.

Key Performance Indicators (KPIs)

• Timeliness and accuracy of administrative reports.
• Facility uptime and functionality.
• Response time to maintenance requests.
• Vendor service quality and adherence to contracts.
• Asset register accuracy and audit compliance.
• Office/factory cleanliness, safety, and HSE compliance.
• Admin and facility costs vs budget.
• Staff satisfaction with administrative support.

Qualifications & Experience

• HND or Bachelor’s degree in Business Administration, Public Administration, Facilities Management, or related field.
• Minimum 2–4 years’ experience in administrative or facility management, preferably inmanufacturing or FMCG.
• Familiarity with office and factory operations, vendor management, and HSE standard.

Skills & Competencies:

• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Problem-solving and proactive approach to facilities issues.
• Basic financial and budget management skills.
• Ability to work independently and under minimal supervision.
• Integrity, reliability, and attention to detail.

What We Offer

• Competitive salary.
• Training and professional development opportunities.
• Career growth in a performance-driven FMCG Company.
• Supportive team culture and enabling environment.