Procurement / Admin Officer at Kursi Investment Limited

Job Summary

The Procurement / Admin Officer supports the company’s sourcing and purchasing processes while also providing day-to-day administrative support. The role is responsible for sourcing suppliers, vendor coordination, documentation control, record-keeping, and compliance support, as well as routine administrative coordination tasks. The position helps ensure that procurement processes are well-organized, properly documented, and that day-to-day administrative operations run smoothly and efficiently.

Key Duties and Responsibilities

Procurement Responsibilities

• Source and obtain quotations from suppliers for goods, materials, equipment, and services in line with approved requirements and company procedures.
• Support the sourcing and procurement of goods, materials, equipment, and services in line with approved requisitions and company policies.
• Support vendor onboarding, including documentation verification and maintenance of vendor records.
• Assist in preparing and issuing Requests for Quotations (RFQs) and other sourcing documents.
• Track supplier submissions and support the preparation of bid comparison summaries.
• Raise and track purchase orders and follow up with vendors on deliveries.
• Liaise with suppliers to resolve issues relating to delivery, documentation, or quality.
• Coordinate with the Finance Department to track supplier invoices and payment status.
• Ensure procurement activities comply with company policies, approval limits, and procedures.

Administrative Responsibilities

• Provide general administrative support to teams and departments as required.
• Maintain proper filing and record-keeping (physical and electronic) for procurement and general administrative documents.
• Prepare routine reports, memos, and correspondence as required.
• Coordinate meetings, schedules, and basic administrative logistics.
• Support supplies management and basic inventory of consumables.
• Assist with documentation tracking, approvals follow-up, and internal communication.
• Support internal and external audits by providing required procurement and administrative records.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Supply Chain Management, Purchasing & Supply, or a related discipline.
• Minimum of 3–5 years’ experience in procurement and/ administrative roles, preferably in mining, construction, logistics, or industrial environments.
• Practical experience in supplier sourcing, vendor coordination, procurement documentation, and RFQ processes.
• Basic understanding of procurement procedures, contract terms, and documentation control.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook); experience with ERP or procurement systems is an advantage.

Skills & Competencies

• Good understanding of procurement and administrative processes.
• Strong organizational and record-keeping skills.
• High attention to detail and accuracy in documentation.
• Good communication and interpersonal skills.
• Integrity, professionalism, and accountability.
• Ability to manage multiple tasks, work under pressure, and meet deadlines.
• Proactive, dependable, and solution-oriented attitude.

DISCLAIMER

Due to the urgency of this position, applications will be reviewed on a rolling basis, and the position may be filled before the recruitment closing date.

Guiding Principles

• Kursi Group has zero tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse, and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
• Kursi Group is an Equal Opportunity Employer regardless of background.