Admin Assistant / Front Office at XPO Marine Services Limited

Duties and Responsibilities

This is a full-time on-site role for an Admin Assistant/Front Office staff. The staff will be responsible for managing the front office by welcoming visitors, answering and directing inquiries, scheduling appointments, and performing a variety of administrative tasks, including clerical support, mailing, and handling calls.

• Assist with administrative duties in the company.
• Prepare memos, organizing and filing of documents.
• Screen and prioritize visitors based on appointments.
• Provide support in achieving major business goals.
• Proper keeping of records and documents.
• Manage the company’s social media pages.
• Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
• Respond to visitor’s questions professionally and courteously.
• Accept all letters and packages and distribute them to their appropriate departments.
• Track and order office equipment and supplies.
• Perform basic data entry when needed.
• Assist in making meeting room reservations, catering arrangements and other office events management.
• Any other duties assigned.
• Responsibilities and job description may be refined with changing business needs.
• Role holder is skilled integrator – s/he collaborates across functions, workstreams, teams and internal/external stakeholders to implement the organization’s vision and set out goals.

Qualifications

• Administrative skills
• Clerical Skills
• Excellent phone etiquette and communication skills
• Strong interpersonal skills and ability to interact with visitors.
• Proficiency with Microsoft Office tools and other office productivity software
• Ability to prioritize multiple tasks and work efficiently under pressure.
• Previous experience working in an office environment is an advantage.
• Diploma or degree in business administration or related field is desirable.