Accounts Payable Officer at Platinum Careers

Job Summary

• Reconciliation of cash receipting and control for walk-in clients at travel centre
• Proper filing of all accounting documents.
• Submission of weekly bank balances and cash flow preparation
• Internal sales and bank statement monthly reconciliation
• Payment and reporting for all customer refunds types including excess payments, unused tickets, voided tickets etc.
• Payment and reporting of monthly commission to Affiliate partners
• Payment of staff monthly internet & phone allowance subscription.
• Payment of daily expenses upon approval including the daily payment of IATA
• Treat and respond to all escalations related to chargebacks
• Timely payment of approved vendor invoices
• Ensure the timely and efficient processing of supplier invoices and staff advance.

Key Duties And Responsibilities

• Review supplier invoices and supporting documents against invoice processing checklist in order to establish completeness and validity of details.
• Match supplier invoices to purchase orders prior to processing to ensure consistency and identify errors/discrepancies/irregularities.
• Proactively notify Head, Plant Finance of any irregularity in invoices/bills from third party.
• Assist in ensuring that all suppliers’ statements of accounts are reconciled to the sub-ledgers before forwarding supplier invoices and supporting documents for payment processing.
• Respond to supplier enquires regarding payment processing.
• Ensure suppliers’ sub-ledger accounts are prepared and reconciled to the general ledger on a monthly basis.
• Provide inputs into the review of existing invoice processing policies and procedures.
• Maintain ageing report of debt and outstanding payments to suppliers.
• Maintain an accurate and up-to-date record of all invoices received from suppliers/vendors.
• Maintain a comprehensive record of all approved invoices, bills and payment supports.
• Perform any other duties as may be assigned by Head of Finance
• Receive staff advance requests, carry out initial review and forward Deputy Head of Finance for further verification and approval.
• Receive staff advance retirements and maintain complete documentation of all transactions.

Educational and Work Experience

• B.Sc. or HND in Finance/ Accounting
• Professional certification in Accounting (ACA, ACCA) is an added advantage
• 1 – 3 years relevant work experience in Accounting or Finance function.

Skills And Competencies

• Good knowledge and understanding of finance best practices, IFRS and other applicable accounting standards.
• Basic knowledge of accounting packages and systems, preferably SAP.
• Good organisational skills.
• Good data gathering, analysis and problem solving skills
• High ethical standards and integrity.
• Proficiency in the use of MS Office tools.
• Good communication and interpersonal skills.