Accounts Payable Officer (Local - within Nigeria) at Lekki Freeport Terminal

Location: Lagos Island, Lagos
Employment Type: Full-time

Job Purpose

• To ensure that all authorized Vendor invoices are processed timely.
• Keep track of disputed invoices, highlighting reason and possible measure in getting it closed.
• Give relevant advice and guide with respect to streamlining ERP & other IT systems (as it affects invoice processing) to ensure that minimum manual intervention is required, checks and controls are automated, and invoice processed timely.

Major Job Responsibilities

• Ensure timely processing of all invoices
• Ensure proper accounting leading to improvement in bookkeeping in line with Local & Group Policies and Procedures.
• Liaising with the procurement team, ensuring that the company has maintained proper contracts with all vendors.
• Ensure that invoices from all contracts are with proper documentation and are in accordance with agreed terms and conditions.
• Review Suppliers’ aging analysis & due for payment reports to ensure prompt payment to suppliers in line with stated terms and conditions.
• Prepare monthly variance analysis on cost items.
• Ensure accounting system is up to date with all transactions.
• Ensure monthly review and documentation of changes to supplier master data.
• Reconciliation of Goods received not invoices account.
• Ensure appropriate approvals are received on invoices, which must fully align with the relevant authority matrix
• Review long outstanding Purchase Orders and follow up with procurement on their status.
• Review and report cases of duplicate invoices.
• Prepare monthly cost accruals (where necessary)
• Prepares vendor statements & reconciliations
• Any other tasks given by the Accounting Manager/CFO

Critical Success Factors

• Achieve and maintain all finance and terminal KPIs.
• Project milestones related to Finance are achieved and having no delays

Qualifications & Experiences
Education:

• Degree in Accounting or a similar field
• Minimum of 3 years Accounts Payable experience.
• Requires sufficient understanding of various accounting concepts to review and interpret accounting data.
• Must have relevant experience with using MS Office and ERP system.
• Basic knowledge of the shipping industry and port business.

Skills:

• Good communication skills with the ability to communicate across the organization.
• Capable of handling multiple tasks.
• Ability to work under pressure with constant change of priorities.
• Must be able to handle matters of the company’s business with confidentiality and integrity.
• Ability to work with a team and also make good decisions with minimal supervision.

Major Competencies:

• Adaptability: Flexibility in dealing with change and overcoming obstacles in meeting job requirements.
• Analysis: Locating or extracting relevant information that is critical to problem solving.
• Assertiveness: Confidence in expressing an opinion or requirement even when challenged.
• Decisiveness: Evaluating information or situations, assuming the risks, and making judgements.
• Quality-focused: Supporting the needs of product and service excellence.
• Verbally skilled: Presenting ideas or information to an individual or to a diverse group.
• Team-focused: Working with a group in utilizing all its resources to achieve maximum performance.
• Versatility: Adapting one's social or work style to meet the needs of the current environment.