Accounts Clerk at Economic Community of West African States (ECOWAS)

Job Description

• We offer a post of Accounts Clerk. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation.
• Upon recruitment, the successful candidate will occupy a specific job function as Accounts Clerk.
• This job function may be changed in accordance with the needs of the Delegation.
• Under this job function the successful candidate will serve as technical and support staff to under the supervision and responsibility of the relevant Head of Section.
• The candidate, Local Agent LA3 will work full time (37.5 hours weekly) in a multicultural and multinational environment at the premises of the EU Delegation in Abuja, Nigeria.

Selection Criteria
Minimum Requirements:

• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under the Nigerian labour law;
• Satisfactory knowledge of  English
• Bachelor's Degree or Higher National Diploma in a relevant field (Accountancy, Finance or Business Administration) and minimum of 3 years of work experience in performing in accountancy and/or financial & budgetary duties, requiring a measure of initiative and/or sense of responsibility.
• We expect a candidate with deep understanding and experience accountancy in the processing of financial and administrative documents, high level of personal integrity, able to work under strict deadlines and able to cope with a significant workload such as;
  • Liaise with the Delegation’s bank and monitor its bank account;
  • Encode invoices into the Delegation’s accounting system and record financial data in appropriate software;
  • Execute accounting transactions and follow-up outstanding and non-executed transactions;
  • Make sure that financial, budgetary and contractual rules, procedures and deadlines are respected;
  • Follow the consumption of commitment and payment credits;
  • Assist in the preparation of reporting to the Headquarters;
  • Assist in the preparation, finalisation and follow-up of the yearly budget;
  • Assist in procurement procedures;
  • Participate in the creation and optimisation of relevant accounting tools;
  • Follow up, adjust and verify the execution of the authorised budget, in compliance with the financial regulations;
  • Contribute to the preparation of budgetary documents and reports;
  • Provide information and participate in presentations on financial and budgetary procedures;
  • Encoding of travel Invoices in MIPS
  • Responding to Ex Post Control request
  • Proper handling of Exception/Non-Compliance Notes
  • Attending to Suppliers/Contractors on payments and on Legal Entity and Bank Account information
  • Encoding LEF/BAF of third parties in the ABAC Workflow;
  • Act as back-up to the Accountant any other tasks as delegated by the section coordinator.

The following will be considered an asset:

• Knowledge of French
• Master's Degree or equivalent in a relevant field (Accountancy, Finance or business Administration)
• Thorough knowledge of financial, budgetary and contractual rules, procedures and previous experience in a diplomatic mission or international organization
• Outstanding knowledge of Microsoft Office and good control of Excel, ability to handle statistical data
• Self- motivated, proactive, ability to work in a multicultural environment, both in team and/or alone, respect for the deadlines, ability to deal with stressing situations and to work under tight deadlines, performing well under pressure.

Remuneration

• We offer a competitive position in an international environment. Benefits, such as a pension scheme and medical insurance, are offered to employees and their families under certain conditions.
• The gross basic salary will be raised in accordance with the current salary scale, depending on years of relevant professional experience, starting from NGN662,306.