Accounts/Admin Officer at Parcel Exchange

ACCOUNTS/ADMIN OFFICER

The Candidate will play a key role overseeing the Accounts and Operations function, providing exceptional accounting, operations and administration services to the company.

You will be responsible for the preparation of Financial Statements with Disclosures and other ad-hoc financial information. You will take ownership and respond to Client/Investor queries promptly. Using your own judgment to highlight any significant finds and put forward any recommendations to help us find an appropriate solution.

It is essential that you follow the correct processes and procedures to help us ensure we are compliant with applicable laws, service standards, company policies and procedures. You will need to have a curious mind and use your initiative to identify any risks or concerns ensuring you report them in a timely manner.

Every day brings a new challenge so you’ll need to be a team player at heart, with an eye for detail, great organisational skills so you can prioritise your day and sometimes with conflicting deadlines that still need to be met.

Responsibility/ Duties:

• Execution of transactions and resolve problems with record-keeping, accounting, trade platforms with minimal supervision.
• Serve as a point of contact between internal and external personnel eg Banks, Vendors, Brokers, and Regulatory agencies.
• Collaborate with sales team to draft new business contract in accordance with internal policies which meets clients needs.
• Maintain accurate clients and vendors data.
• Manage all accounting transactions
• Prepare budget forecasts
• Publish financial statements in time
• Handle monthly, quarterly and annual closings
• Reconcile accounts payable and receivable
• Ensure timely bank payments
• Compute taxes and prepare tax returns
• Manage balance sheets and profit/loss statements
• Report on the company’s financial health and liquidity
• Audit financial transactions and documents
• Reinforce financial data confidentiality and conduct database backups when necessary
• Comply with financial policies and regulations
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Skill Requirements

• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• HND Business Admin/HND Accounting or any Other Degrees; additional qualifications in Office Administration are a plus