Reports To: CEO / COO
Work Schedule: Monday – Saturday, 8:00 a.m. – 6:00 p.m.
ROLE OBJECTIVE
To design, implement, and manage a robust, end-to-end accounting system that guarantees financial accuracy, transparency, and accountability across all business units — including procurement, warehousing, field sales, and e-commerce operations on MyKiaKia.com.
The ideal candidate must have strong analytical and process-driven capabilities with a track record of implementing accounting controls in fast-moving consumer goods (FMCG) or e-commerce environments.
KEY RESPONSIBILITIES
Financial Control & Reporting
- Maintain accurate books of account, ensuring all transactions (cash, POS, and online) are reconciled daily.
- Prepare and submit weekly cashflow, expense, and profit reports to management every Monday by 10 a.m.
- Generate and review monthly financial statements — including Profit & Loss, Balance Sheet, and Cashflow.
- Ensure accuracy of sales and inventory records in collaboration with the warehouse and sales teams.
Process Design & SOP Implementation
- Develop, document, and enforce Standard Operating Procedures (SOPs) for all financial functions: petty cash, supplier payments, staff advances, expense approvals, and bank reconciliations.
- Build an approval workflow that ensures no disbursement or transfer occurs without proper authorization.
- Conduct training for staff on compliance, financial reporting, and internal control measures.
Automation & Digital Accounting
- Deploy and manage a digital accounting solution (QuickBooks, Zoho Books, or similar ERP) with full audit trails.
- Ensure all financial transactions, invoices, and expense claims are properly digitized and tracked.
- Integrate finance systems with sales and inventory platforms for real-time reconciliation and reporting.
Reconciliation & Compliance
- Reconcile daily collections from warehouse sales, field sales officers, and e-commerce platforms.
- Maintain an up-to-date debtors/creditors ledger with weekly aging reports.
- Conduct monthly inventory reconciliations with Operations and Warehouse to ensure cost integrity.
- Ensure zero unauthorized disbursement and compliance with internal financial policies.
Audit & Risk Management
- Maintain complete and accurate documentation of all financial transactions for audit readiness.
- Conduct internal audits and variance analyses to detect potential fraud, wastage, or operational leaks.
- Implement control mechanisms to reduce financial risk and safeguard company assets.
PERFORMANCE INDICATORS (KPIs)
| KPI Area |
Performance Indicator |
Target / Metric |
| Financial Reconciliation |
100% daily accuracy of all transactions |
Zero variance beyond 24 hrs |
| SOP Development |
Complete finance SOPs & workflows |
Within first 45 days |
| Authorization & Compliance |
Maintain zero unauthorized disbursements |
≤ 1 variance/month |
| Reporting Timeliness |
Weekly reports submitted by Monday 10 a.m. |
100% punctuality |
| Receivable/Payable Accuracy |
Maintain up-to-date ledgers |
≥ 95% accuracy |
| Inventory & COGS Reconciliation |
Monthly variance reports |
≤ 1% discrepancy |
| System Automation |
Digital accounting system deployed |
Within 60 days |
| Audit Readiness |
Documentation completeness |
100% audit-ready |
QUALIFICATIONS & EXPERIENCE
Education:
- B.Sc. or HND in Accounting, Finance, or related field (ICAN/ACCA certification preferred).
Experience:
- Minimum of 3–5 years accounting experience in FMCG, retail, or e-commerce environments.
- Proven record of implementing accounting processes, controls, and automation tools.
- Experience in QuickBooks, Zoho Books, or similar ERP systems.
Skills:
- Strong analytical and problem-solving ability.
- Excellent knowledge of bookkeeping, reconciliations, and financial reporting.
- High attention to detail and integrity.
- Strong proficiency in Microsoft Excel and Google Sheets.
- Ability to work under pressure and meet deadlines.
KEY COMPETENCIES
- Financial discipline and ethical standards.
- Process design and SOP implementation.
- Accountability and transparency.
- Audit preparedness and control enforcement.
- Excellent communication and cross-department collaboration.
COMPENSATION PACKAGE
| Component |
Description |
Amount (₦) |
| Base Salary |
Fixed monthly remuneration |
₦180,000 – ₦220,000 |
| Transport & Communication Allowance |
For field verification & support |
₦20,000 |
| KPI Bonus |
Based on 90%+ KPI achievement |
₦18,000 – ₦22,000 |
| Process Improvement Incentive |
One-time for system implementation |
₦50,000 |
| Integrity Bonus |
Quarterly zero-audit reward |
₦30,000 / quarter |
Expected Monthly Take-Home: ₦200,000 – ₦280,000+ (performance-based)
THREE-MONTH PERFORMANCE EXPECTATION
Month 1 – Audit & Process Mapping
- Review existing financial records and identify control gaps.
- Draft and present SOPs for all financial processes.
Month 2 – Automation & Compliance Enforcement
- Deploy accounting software and migrate all financial data.
- Train team members on documentation and reporting compliance.
Month 3 – Optimization & Audit Readiness
- Produce full management reports (P&L, Cashflow, Balance Sheet).
- Conduct internal audit and finalize SOP v2.0 for all departments.
WORK ENVIRONMENT
- Fast-paced FMCG and e-commerce environment.
- Highly collaborative structure between Finance, Operations, and Sales.
- Culture of accountability, innovation, and performance-driven rewards.
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