Accountant at Najec FMCG Limited

Reports To: CEO / COO
Work Schedule: Monday – Saturday, 8:00 a.m. – 6:00 p.m.

ROLE OBJECTIVE

To design, implement, and manage a robust, end-to-end accounting system that guarantees financial accuracy, transparency, and accountability across all business units — including procurement, warehousing, field sales, and e-commerce operations on MyKiaKia.com.

The ideal candidate must have strong analytical and process-driven capabilities with a track record of implementing accounting controls in fast-moving consumer goods (FMCG) or e-commerce environments.

KEY RESPONSIBILITIES

Financial Control & Reporting

• Maintain accurate books of account, ensuring all transactions (cash, POS, and online) are reconciled daily.
• Prepare and submit weekly cashflow, expense, and profit reports to management every Monday by 10 a.m.
• Generate and review monthly financial statements — including Profit & Loss, Balance Sheet, and Cashflow.
• Ensure accuracy of sales and inventory records in collaboration with the warehouse and sales teams.

Process Design & SOP Implementation

• Develop, document, and enforce Standard Operating Procedures (SOPs) for all financial functions: petty cash, supplier payments, staff advances, expense approvals, and bank reconciliations.
• Build an approval workflow that ensures no disbursement or transfer occurs without proper authorization.
• Conduct training for staff on compliance, financial reporting, and internal control measures.

Automation & Digital Accounting

• Deploy and manage a digital accounting solution (QuickBooks, Zoho Books, or similar ERP) with full audit trails.
• Ensure all financial transactions, invoices, and expense claims are properly digitized and tracked.
• Integrate finance systems with sales and inventory platforms for real-time reconciliation and reporting.

Reconciliation & Compliance

• Reconcile daily collections from warehouse sales, field sales officers, and e-commerce platforms.
• Maintain an up-to-date debtors/creditors ledger with weekly aging reports.
• Conduct monthly inventory reconciliations with Operations and Warehouse to ensure cost integrity.
• Ensure zero unauthorized disbursement and compliance with internal financial policies.

Audit & Risk Management

• Maintain complete and accurate documentation of all financial transactions for audit readiness.
• Conduct internal audits and variance analyses to detect potential fraud, wastage, or operational leaks.
• Implement control mechanisms to reduce financial risk and safeguard company assets.

PERFORMANCE INDICATORS (KPIs)

QUALIFICATIONS & EXPERIENCE

Education:

• B.Sc. or HND in Accounting, Finance, or related field (ICAN/ACCA certification preferred).

Experience:

• Minimum of 3–5 years accounting experience in FMCG, retail, or e-commerce environments.
• Proven record of implementing accounting processes, controls, and automation tools.
• Experience in QuickBooks, Zoho Books, or similar ERP systems.

Skills:

• Strong analytical and problem-solving ability.
• Excellent knowledge of bookkeeping, reconciliations, and financial reporting.
• High attention to detail and integrity.
• Strong proficiency in Microsoft Excel and Google Sheets.
• Ability to work under pressure and meet deadlines.

KEY COMPETENCIES

• Financial discipline and ethical standards.
• Process design and SOP implementation.
• Accountability and transparency.
• Audit preparedness and control enforcement.
• Excellent communication and cross-department collaboration.

COMPENSATION PACKAGE

Expected Monthly Take-Home: ₦200,000 – ₦280,000+ (performance-based)

THREE-MONTH PERFORMANCE EXPECTATION

Month 1 – Audit & Process Mapping

• Review existing financial records and identify control gaps.
• Draft and present SOPs for all financial processes.

Month 2 – Automation & Compliance Enforcement

• Deploy accounting software and migrate all financial data.
• Train team members on documentation and reporting compliance.

Month 3 – Optimization & Audit Readiness

• Produce full management reports (P&L, Cashflow, Balance Sheet).
• Conduct internal audit and finalize SOP v2.0 for all departments.

WORK ENVIRONMENT

• Fast-paced FMCG and e-commerce environment.
• Highly collaborative structure between Finance, Operations, and Sales.
• Culture of accountability, innovation, and performance-driven rewards.