Account Payable Officer at RusselSmith Group

Job Summary

• Accounts Payable Officer processes vendor invoices, manages payments, and maintains accurate financial records to ensure timely and compliant disbursements. This role supports cash flow management, vendor relations, and financial reporting while adhering to company policies and regulatory standards

Essential Duties and Responsibilities

• Verify and process supplier invoices by matching against Purchase Orders, Goods Received Notes, and contracts for accuracy and authorization.
• Enter invoice and payment data into ERP/accounting systems (e.g., SAP, QuickBooks) and perform three-way matching to prevent errors.
• Prepare and execute payments via EFT, cheques, or wire transfers according to payment terms and cash flow availability.
• Reconcile vendor statements, resolve discrepancies, and maintain supplier master data including contact and payment terms.
• Monitor accounts payable aging reports, prioritize urgent payments, and communicate with vendors on status and issues.
• Handle employee expense reimbursements, petty cash, and cash advances per company policy and approval limits.
• Generate reports on payables, cash disbursements, and vendor performance for management and audit purposes.
• Assist in month-end close, internal audits, and process improvements to enhance efficiency and controls.
• Ensure compliance with financial regulations, tax withholding, and internal controls like dual approvals for high-value payments.

Qualification

• A good university Bachelor's Degree in Accounting, Finance, or related field is preferred with 2+ years of accounts payable experience in a corporate environment.
• Proficiency in Microsoft Excel, ERP systems, and accounting software.
• Strong numerical accuracy, attention to detail, and deadline management skills.

Preferred Skills:

• Knowledge of GAAP/IFRS, procurement processes, and vendor management.
• Excellent communication for vendor negotiations and cross-department collaboration.
• Experience with high-volume invoicing or international payments.