Account Payable Officer at Jaza Energy

Description

• In this role, you will be responsible for ensuring that all payments in the country office are processed accurately, on time and in full compliance with Jaza’s policies and financial controls.
• You will manage the full accounts payable cycle; from receiving invoices to preparing weekly payments; while maintaining strong vendor relationships and supporting the country finance team with clean, reliable financial data.
• Your work will strengthen financial oversight, improve cash-flow visibility and make it easier for other teams to operate efficiently.

Responsibilities
Accounts Payable Processing:

• Receive, verify and process invoices, expense reports, and submitted receipts received through email and Dext (internal expense processing platform).
• Match purchase orders to invoices and resolve discrepancies when they arise.
• Ensure complete and accurate invoice data is recorded into Dext before publishing to QuickBooks (QBO).
• Prepare and process payments based on the weekly payment schedule or as required.
• Reconcile vendor statements, identify discrepancies, research root causes and correct differences.
• Maintain clean, accurate and up-to-date vendor records.
• Respond to vendor inquiries and resolve payment issues promptly and professionally.

Employee Advances, Documentation & Controls:

• Reconcile employee advance requests with receipt retirements and review documentation for completeness and accuracy.
• Ensure all AP activities comply with Jaza’s financial policies, regulatory requirements and internal control standards.
• Support the development and implementation of AP processes, documentation and improvements.

Cross-Functional Collaboration & Reporting:

• Work closely with procurement, operations, and other teams to resolve payment-related issues and optimize workflow.
• Assist with month-end close activities related to accounts payable.
• Support the country finance team with accurate data entry, reconciliations and reporting needs.

Qualifications

• Bachelor Degree in Finance, Accounting or any other related Discipline.
• Minimum of 5 years proven experience as an Accounts Payable professional or in a similar finance role.
• Strong understanding of basic accounting and financial documentation principles.
• Proficiency with accounting tools such as QuickBooks, SAP, Oracle or similar systems.
• Strong Excel/MS Office skills.
• Ability to accurately maintain financial records, reconciliations, and documentation.
• Interpersonal & Behavioral Competencies
• High degree of accuracy, ownership and attention to detail.
• Strong communication and relationship-building skills when working with vendors and internal teams.
• Ability to work independently and collaborate effectively with others.
• Strong organizational habits and commitment to timely task execution.