Account / Admin Officer at Excel and Grace Consulting

Job Summary

• The Admin / Accounts Officer will be responsible for providing administrative support and managing day-to-day financial operations of the organization.
• The role ensures smooth office operations, accurate financial records, compliance with donor and statutory requirements, and effective support to program activities.

Key Responsibilities
Administrative Duties:

• Manage office administration, filing systems, and record-keeping (physical and electronic)
• Coordinate office supplies, equipment, and maintenance
• Support staff with travel arrangements, meetings, and logistics
• Maintain staff attendance records, leave records, and basic HR documentation
• Assist in organizing trainings, workshops, and events
• Liaise with vendors, service providers, and partners

Accounts & Finance Duties:

• Maintain accurate financial records and bookkeeping
• Prepare vouchers, process payments, and manage petty cash
• Record all transactions in accounting software or cashbooks
• Assist in preparation of monthly financial reports and budgets
• Support bank reconciliations and monitor cash flow
• Ensure compliance with NGO financial policies and donor guidelines
• Assist during audits and provide required documentation.

Qualifications & Experience

• Bachelor’s Degree or Diploma in Accounting, Finance, Business Administration, or related field
• Minimum [1–3] years of relevant experience, preferably in an NGO or non-profit organization
• Basic knowledge of accounting principles and financial reporting
• Experience with accounting software (e.g., Tally, QuickBooks, Sage, or similar)
• Good knowledge of MS Office (Excel, Word).

Skills & Competencies:

• Strong organizational and multitasking skills
• High level of accuracy and attention to detail
• Integrity and ability to handle confidential information
• Good communication and interpersonal skills
• Ability to work independently and as part of a team
• Understanding of donor-funded project environments is an advantage.v