Operations Officer at LoftyInc Allied Partners

Roles and Responsibilities

• Handle administrative tasks around the office.
• Organize a filling system for important and confidential company documents.
• Ensure front desk is tidy and has all necessary stationery and materials (e.g. A4 paper, pens, etc)
• Answer the company phone, direct calls to relevant people, receive messages and relay to relevant people.
• Receive clients and visitors in a courteous manner and respond to enquiries.
• Refer enquires to appropriate person when necessary.
• Manage the procurement of office supplies.
• Make all necessary travel, accommodation and visa arrangements for personnel who may be travelling to any destination world-wide, and to ensure that they have a complete itinerary with full details of their travel.
• Assist with clerical duties such as photocopying, scanning, printing
• Responsible for leading on and coordinating all operational matters including procurement, logistics, assets, and general administration.
• Organization of fiscal documents (invoices, vouchers, receipts, etc)
• Disbursement of petty cash and cheques
• Other tasks as assigned by direct supervisor or EMT

Skills and Ability:

• Willingness to learn, develop, and contribute
• Flexible and adaptable in response to changing circumstances and a fast-paced environment
• Self-starter that brings both interpersonal skills and creative problem-solving skills
• Able to collaborate with both finance and non-finance personnel
• Excellent oral and written communication skills
• Proficient with Microsoft Office products including Excel, PowerPoint, and Outlook
• Good telephone etiquette