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  • Posted: Jun 8, 2018
    Deadline: Not specified
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    Vesta Healthcare is a clinician-led firm of International Healthcare Management Consultants that specialises in improving healthcare delivery in low and middle income countries. We transform healthcare using private sector-led processes and capital. Our services range from developing healthcare business strategy, improving processes, managi...
    Read more about this company

     

    Office Administrator

    Location: Victoria Island, Lagos

    Main Responsibilities
    Front Office Receptionist:

    • Meet and Greet Visitors
    • Answer and Direct Incoming Calls
    • Place Outbound Calls for Staff
    • Distribute Incoming Mail
    • Despatch Outgoing Mail
    • Handle all Deliveries

    Office Administration:

    • Organise Project Team business travel including documentation, visas, accommodation and appointments
    • Process claims for travel expenses incurred by the Project Team
    • Maintain and monitor financial records relating to travel expenditure
    • Arrange and supervise provision of refreshments for guests
    • Manage, monitor and order inventory and office supplies
    • File and retrieve documents
    • Bind documents and presentations
    • Make photocopies
    • Send and receive faxes
    • Line Management of Support Staff (Cleaner, Drivers, Security)
    • Manage calendars of senior team members
    • Update company website

    Office Accounts and Book Keeping:

    • Prepare, submit and manage monthly Office Budget
    • Retire, submit and file monthly Office Budget accounts
    • Liaise with and submit Monthly accounts to Lagos Accountant
    • Prepare and issue Invoices for Project Fees
    • Prepare and issue Payment Vouchers for payments
    • Issue Receipts on behalf of Vesta on invoice payment
    • Management of the central register for Debtors and Creditors

    Facility Management:

    • Ensure smooth running and impeccable appearance of Vesta office
    • Responsible for continual functioning of business and IT systems
    • Maintain office filing and storage systems
    • Guarantee environmental, health and safety standards
    • Ascertain uninterrupted functioning of office utilities (Water, Electricity, Internet, Telecoms, etc)
    • Manage smooth running of Generators, Inverter, Borehole, etc
    • Manage small company car fleet

    Project Administration & Support:

    • Assist Project Associates, Analysts and Managers in project work
    • Undertake project work administrative tasks
    • Plan and organise project functions including booking venues, equipment, etc
    • Organise meetings and teleconferences for Project Team
    • Prepare presentations for Project Team using Word, PowerPoint and Excel
    • Essential Behaviour / Skill Requirements:
    • Professional presence and appearance
    • Excellent interpersonal skills
    • Excellent planning and organisational skills
    • Ability to multi-task and work under pressure
    • Excellent attention to detail
    • Ability to use initiative and work alone
    • Commitment and flexibility to get a job done
    • Motivated and Driven
    • Takes ownership of personal development

    Knowledge/Experience
    Essential:

    • Good (Second Class Upper Division) First Degree
    • Strong organisational skills
    • Minimum of 2 years experience with an international organisation
    • Outstanding written and verbal communication skills
    • Excellent computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
    • Confident and assertive individual willing to work independently
    • Fully flexible with ability to work additional hours as required to complete a task

    Desirable:

    • Master's Degree or equivalent
    • Fluency in one European or other Language
    • Previous relevant multinational experience in healthcare or life sciences sector
    • Basic Terms and Conditions of Employment:

    Hours of Duty

    • Normal hours of work are between 08.30am to 5.30pm Mondays to Fridays
    • However, the Office Assistant/Receptionist may be required to work outside these normal hours, or additional hours, as may be necessary for the proper performance of his/her duties without extra remuneration.

    Compensation

    • This position is based in Victoria Island, Lagos and will be offered on a permanent basis. A compensation package has been established to attract the best talent for this position including a competitive Salary and an Annual Performance Bonus.

    Method of Application

    Interested and qualified? Go to Vesta Healthcare Partners on www.linkedin.com to apply

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