Project Officer, SCRAP-C at ActionAid Nigeria

Reporting to: SCRAP-C Project Manager
Grade: 5

Job Purpose

• The post-holder will provide dependable, high quality and appropriate programme administrative support to the Strengthening Citizens Resistance Against Prevalence of Corruption (SCRAP-C) Project team of AAN as well as program specific support to the various initiatives of ActionAid Nigeria.
• The project which has funding support from the UK-Aid is a five-year anti-corruption project aimed at affecting citizens’ perception and attitude towards corruption with a view to effect social change.

Specific Responsibilities
Programme:

• Assist in the development of, and be responsible for the implementation of SCRAP-C project
• Develop systems and manage the process of timely programme delivery and other reporting, including following up of internal and external reports from partners and ensuring compliance with terms of reference and consultancies.
• Support the delivery of SCRAP-C projects and act as a liaison person with programme and other relevant contacts in the field on administrative issues.
• Develop and manage an effective system for the administration of meetings, workshops and other events organized by the project; while working with the Administrative Officer to improve the list of preferred suppliers, negotiating hotel discounts and maintaining cost consciousness.
• Contribute to programme/event reporting.

Finance:

• Facilitate the financial processes for consultancies and other programme’s events with the support of the Finance Department.
• Produce budgets for events and assist in the development of the activity plans and budgets, working closely with the SCRAP-C Project Manager.
• Support review of partners’ plans and budget.
• Responsible for processing partners’ grants.

General:

• Develop and oversee the implementation of an appropriate and user-friendly Records Management system and ensure files are up to date.
• Administer programme and other internal meetings, and follow up with staff and other stakeholders on relevant issues and action points.

Internal Relationships:

• AAN team.   

External Relationships:

• Partners & other stakeholders.

Person Specifications
Education/Qualifications:

• First degree in Social sciences or Arts/humanities
• Membership of relevant professional Institute

Experience:

• At least three years post NYSC experience in programming and administration
• Excellent working knowledge of Excel, Word & Outlook (MS Office in general) & experience in handling cash
• Experience working with international Development agencies
• Office administration experience

Skill/Abilities:

• Fluency in spoken and written English language
• Highly numerate
• Excellent planning and prioritization skills
• Ability to think Strategically
• Excellent interpersonal skills
• Oral and written communication skills
• Multi-tasking skills
• Negotiation skills
• Experience in coordinating training/meetings
• Strong analytical/problem solving skills.

Personal Abilties:

• Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• Team player
• Self-motivated person able to work without close supervision
• Effectively promote the AAN’s mission values, and objectives