Job Opportunities at ActionAid Nigeria

Reporting to: Head of Programmes
Line Management: SMILE Project Manager, SCEEP Project Advisor, F4D, PATS-F (Promoting Accountability and Transparency in School Feeding) & Breaking barriers project
Grade: 8

Job Purpose

• The post holder will be responsible for leading and motivating the Governance Team to plan and manage activities aimed at achieving the goals and objectives of its strategy focus. 
• He/she will report to the Head of Programmes and be a member of the Country Management Team; be responsible for providing oversight functions for the respective projects under this strategic focus.

Key Duties
Programme:

• Provide input to strategic plans especially with regards to quantitative performance measures and indicators
• To ensure collaboration between the staff of the Governance unit and other Programme staff
• Coordinate federal government annual budget review by different units to inform advocacy on AAN strategic focus.
• To ensure that plans are consistent with guidelines and procedures agreed with respective donors and in accordance with specific needs of ActionAid Nigeria.
• Lead the unit to develop monthly and quarterly work plans in accordance with ongoing activities and plans for the year.
• Monitor progress and ensure timely implementation of planned activities, especially those that feed into the work of other staff and partners.
• To provide technical support to the impact assessment and shared learning team of AAN.
• Responsible for overall policy and advocacy issues on governance
• Link closely with other staff, partner organisations and networks, both national and international, in Governance for effective advocacy work at the state and national levels, especially in partner communities.
• To support in recruitment, assessment and on the job training of governance issues as it affects gender, health, elections in partner offices and projects.
• Promote the adoption of participatory approaches by partners and other actors
• Strengthen AAN staff capacity in Human Rights Based Approach and Accountability Learning and Performance Systems (ALPS)
• Lead the team in project steering committee meetings

Human Resource Management:

• Participate in the recruitment and induction of all team members
• Coordinate the objective setting and appraisals for team members according to organisational policies. Also, develop annual staff development plans with the Team, balancing staff personal development needs with organisational skills requirement.
• Provide support and motivate staff to meet targets.
• Ensure that staff are equipped with skills in participatory methodologies for use in our work in Governance and that partners are trained in the use of these methodologies for the work at the community level.
• Make recommendations of policies, procedures and arrangements that adequately support and motivate staff and partners of the Governance team
• Provide line management support to appropriate staff of the governance unit.

Financial Management:

• Lead the Team to develop annual budgets in accordance with AA financial guidelines taking into consideration existing commitments of AAN.
• Approve all advances, procurement plans and sign off on retirements of floats and funds taken. 
• Monitor the monthly management accounts and take up issues relating to Governance for action.
• Ensure judicious use of resources raised by AAN for Governance’s activities, ensure  expenditure is within agreed plans and in accordance with AAN financial policies or project framework.

Collaboration with Partners:

• Lead the participation of AAN in other Governance networks, alliances and campaigns in Nigeria.
• Lead AAN’s engagement with other Governance units in the region
• Lead the team to build the capacity of networks and alliances in Governance.
• Collaborate with networks and AAN partners to conduct research on issues of common interest.
• Collaborate and exchange information with networks and other organisations in areas of common interest.

Reporting and Accountability:

• Ensure the provision of periodic reports and special reports on activities carried out (such as training reports) by the team.
• Contribute to AAI annual plans and reports
• Provide technical support in the development of strategic documents such as country and programme strategy papers, which chart out the way forward for policy and advocacy work in AAN.
• Ensure timely, informative reports to donors in accordance with donor reporting requirements.

Representation:

• Represent AAN and ensure the maintenance of optimum relations at all levels with Government agencies, Private Organisations, as well as Non-Governmental Organisation in the country.
• Represent AAN in the civic participation working group of International Platform (IP2)

Others:

• Provide support on proposal writing as well as identify new fundraising opportunities for the unit.
• Actively take part in the overall policy, programme, procedure and strategy development of AAN in general.
• Assume any other responsibilities relevant to the position as assigned by the Head of Programmes.

Internal Relationships: 

• Entire AAN staff   

External Relationships:

• Partners, Relevant Government Agencies, Donor Community, INGO           
• Community and other stakeholders.

Person Specifications
Education/Qualifications:

• First degree in Social sciences or Arts/humanities is essential
• Master’s degree in relevant field is essential
• Membership of relevant professional Institute

Experience:

• Eight (8) years minimum working experience is essential
• At least four years’ experience in a similar position is essential
• Management experience including in Governance & elections is essential
• Strong programming experience is essential
• Experience in national and state level policy making procedures and advocacy is essential
• Experience in building networks and working with partner organisations is essential
• Experience in proposal and report writing is essential
• Experience in international development work

Skill/Abilities:

• Ability to recognise and exploit new fundraising opportunities
• Strong communication and report writing skills
• Strong analytical/problem solving skills.
• Excellent planning and prioritization skills
• Ability to provide practical solutions within set deadlines
• Negotiation skills
• Excellent planning and prioritization skills
• Demonstrable IT skills
• Multi-tasking skills
• Highly numerate

Personal Abilties:

• A person of integrity
• Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• Self motivated person able to work without close supervision
• Effectively promote AAN’s mission, values and objectives
• Proven Leadership Qualities

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Reporting to: SCRAP-C Project Manager
Grade: 5

Job Purpose

• The post-holder will provide dependable, high quality and appropriate programme administrative support to the Strengthening Citizens Resistance Against Prevalence of Corruption (SCRAP-C) Project team of AAN as well as program specific support to the various initiatives of ActionAid Nigeria.
• The project which has funding support from the UK-Aid is a five-year anti-corruption project aimed at affecting citizens’ perception and attitude towards corruption with a view to effect social change.

Specific Responsibilities
Programme:

• Assist in the development of, and be responsible for the implementation of SCRAP-C project
• Develop systems and manage the process of timely programme delivery and other reporting, including following up of internal and external reports from partners and ensuring compliance with terms of reference and consultancies.
• Support the delivery of SCRAP-C projects and act as a liaison person with programme and other relevant contacts in the field on administrative issues.
• Develop and manage an effective system for the administration of meetings, workshops and other events organized by the project; while working with the Administrative Officer to improve the list of preferred suppliers, negotiating hotel discounts and maintaining cost consciousness.
• Contribute to programme/event reporting.

Finance:

• Facilitate the financial processes for consultancies and other programme’s events with the support of the Finance Department.
• Produce budgets for events and assist in the development of the activity plans and budgets, working closely with the SCRAP-C Project Manager.
• Support review of partners’ plans and budget.
• Responsible for processing partners’ grants.

General:

• Develop and oversee the implementation of an appropriate and user-friendly Records Management system and ensure files are up to date.
• Administer programme and other internal meetings, and follow up with staff and other stakeholders on relevant issues and action points.

Internal Relationships:

• AAN team.   

External Relationships:

• Partners & other stakeholders.

Person Specifications
Education/Qualifications:

• First degree in Social sciences or Arts/humanities
• Membership of relevant professional Institute

Experience:

• At least three years post NYSC experience in programming and administration
• Excellent working knowledge of Excel, Word & Outlook (MS Office in general) & experience in handling cash
• Experience working with international Development agencies
• Office administration experience

Skill/Abilities:

• Fluency in spoken and written English language
• Highly numerate
• Excellent planning and prioritization skills
• Ability to think Strategically
• Excellent interpersonal skills
• Oral and written communication skills
• Multi-tasking skills
• Negotiation skills
• Experience in coordinating training/meetings
• Strong analytical/problem solving skills.

Personal Abilties:

• Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• Team player
• Self-motivated person able to work without close supervision
• Effectively promote the AAN’s mission values, and objectives

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Reporting to: Project Manager SCRAP-C (AAN)
Grade: 6

Job Purpose

• The post holder will provide technical support and guidance in meeting the Monitoring, Evaluation, Research and Learning (MERL) requirements of the Strengthening Citizens Resistance Against Prevalence of Corruption (SCRAP-C)project at all levels.
• The M&E Advisor will also provide leadership, guidance and support to the Consortium Members and Implementing Partners on all M&E components of SCRAP-C.
• S/he will develop strategy and expertise on the results framework, key milestones, and monitoring and evaluation plan for the project.
• The M&E Advisor will also with support from the ActionAid Nigeria’sImpact Assessment and Shared Learning Manager ensure that the project team work in compliance with the project’s M&E frameworks and systems.
• The project which has funding support from the UK-Aid is a five-year anti-corruption project aimed at affecting citizens’ perception and attitude towards corruption with a view to effect social change.

Specific responsibilities include:

• Work with the SCRAP-C project team to develop specific M&E framework for the SCRAP-C project.
• Work with SCRAP-C team to ensure M&E plan meets the SCRAP-C logframe indicators.
• Support and contribute to the development of innovative knowledge management systems and communication across the SCRAP-C and other projects related.
• Supports M&E operations throughout the life of the SCRAP-C project.Meeting regularly with the SCRAP-C Project Manager, to troubleshoot problems, identify solutions and flag best practice.
• Actively promote and support shared learning at organisational and inter-organisational levels.
• Share and contribute to the development of innovative knowledge management and shared learning initiatives within the work streams of ActionAid Nigeria.
• Implementation of programme and organisation learning activities of AAN.
• Support Project Manager to produce reports in partnership with other members of the team.
• Support strengthening capacities for improving documentation, monitoring and learning across SCRAP-C downstream partners at states level.

Others:

• Actively take part in the overall monitoring, impact assessment and shared learning procedure and strategy development of AAN.
• Assume any other responsibilities relevant to the position as assigned by the Project Manager SCRAP-C.

Person Specifications
Education/Qualifications:

• First degree in Social sciences or Arts/humanities
• Master’s degree in relevant field

Experience:

• At least five years’ experience in monitoring and evaluation.
• Excellent working knowledge of Data information systems as well as Excel, Word & Outlook (MS Office in general)
• Excellent quantitative and qualitative monitoring and evaluation skills and familiarity with the range of approaches and methods currently being deployed in the development sector
• Experience in the use of SPSS tool
• Experience in community based work and use of various participatory M&E tools
• Experience in working with international development organisations.

Skill/Abilities:

• Strong communication and writing skills
• Ability to provide practical solutions within set deadlines.
• Ability to maintain donor relationship and accountability in line with funding policies and standards.
• Excellent skills to motivate and inspire a functional team will be essential
• Strong analytical/problem solving skills.
• Multi-tasking skills
• Negotiation skills
• Excellent planning and prioritization skills
• Highly numerate
• Experience in facilitating training/meetings
• Excellent Skills in Programme Information Management

Personal Abilties:

• Team player, a personof integrity
• Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• Self-motivated person able to work without close supervision
• Effectively promote the AAN’s mission values, and objectives
• Proven Leadership Qualities

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Reporting to: Project Manager, EnCE-SIP

Job Purpose

• The post holder will provide technical support and guidance in meeting the accountability and M&E requirements on the SIP project; as well as develop strategy, results framework, key milestones, monitoring and evaluation plan for the SIP project.
• In addition, the M&E Consultant will develop a robust planning and M&E framework and systems for sustainability of the NSIP project, for recommendation to the NSIO.

In addition, the M&E Consultant will:

• Support monitoring of the Third Party Monitors (TPMs) on the EnCE-SIP project across 36 states of the federation and the FCT to deliver on the core objectives of the project and ActionAid Nigeria using the Human Rights Based Approach (HRBA).
• Focus on monitoring and coordinating the TPMs in states in the Southern parts of Nigeria, the Zonal Coordinators and Citizens’ Groups and Steering Committee on the EnCE-SIP project to ensure that monitoring of implementation of the three components of the National Social Investment Programme (NSIP) is carried out in line with the monitoring framework for the project and the Memorandum of Understanding entered into with the National Social Investment Office (NSIO) in the Office of the Vice President of Nigeria.
• Ensure that reports are properly collated in a timely manner and feedback is communicated to government in line with the feedback mechanism set out for the project.

Responsibilities

• Work with other members of the SIP team to develop M&E framework for the EnCE-SIPproject across board, which should be in line with ActionAid global indicators.
• Support and contribute to the development of innovative M&E systems, information management systems, and accountability and communication mechanisms on the NSIP project.
• Support M&E operations throughout the life of the SIP project, meeting regularly with the focal TPMs in each of the three geopolitical zones and states in the southern part of Nigeria remotely to troubleshoot problems, identify solutions and flag best practice.
• Support the TPMs in developing participatory reviews, evaluation and reporting tools for proper documentation and reporting against the project result framework.
• Share and contribute to the development of innovative M&E initiatives within the work streams of ActionAid Nigeria.
• Support strengthening capacities for improving documentation, monitoring and evaluation on the NSIP.
• Monitor and support TPMs to ensure compliance to financial and accountability systems
• Support effective communication mechanisms from TPMs to ActionAid Nigeria and to the NSIO
• Liaise with relevant units in ActionAid Nigeria, including IT unit to ensure that relevant information on monitoring of the SIP is uploaded on the Management Information Systems.
• Review TPMs’ reports and ensure compliance to required formats and reporting timelines
• Work closely with relevant units to ensure implementation of planned activities
• Ensure adequate and effective documentation of all reports on the project

Other Responsibilities:

• Contribute to the overall monitoring & evaluation and Impact Assessment and Shared Learning procedure and strategy development of AAN.
• Assume any other responsibilities relevant to the position as assigned by the line manager.

Person Specifications
Education/Qualifications:

• First degree in Social sciences or Arts/humanities is essential
• Master’s degree in relevant field is essential

Experience:

• At least five years’ experience in monitoring and evaluation.
• Excellent working knowledge of Data information systems as well as Excel, Word & Outlook (MS Office in general)
• Excellent quantitative and qualitative monitoring and evaluation skills and familiarity with the range of approaches and methods currently being deployed in the development sector
• Experience in the use of SPSS tool
• Experience in community based work and use of various participatory M&E tools
• Experience in working with international development organisations.

Skill/Abilities:

• Strong communication and writing skills
• Ability to provide practical solutions within set deadlines.
• Ability to maintain donor relationship and accountability in line with funding policies and standards.
• Excellent skills to motivate and inspire a functional team will be essential
• Strong analytical/problem solving skills.
• Highly numerate
• Multi-tasking skills
• Negotiation skills
• Excellent planning and prioritization skills
• Excellent Skills in Programme Information Management
• Experience in coordinating training/meetings

Personal Abilties:

• Team player, a person of integrity
• Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• Self-motivated person able to work without close supervision
• Effectively promote the AAN’s mission values, and objectives
• Proven Leadership Qualities