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  • Posted: Jan 25, 2018
    Deadline: Jan 31, 2018
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    UNHCR was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.
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    Senior Finance Assistant

    Vacancy Notice No: 2018/VA/003

    Position number:   
    Grade:G5
    Contract Type:Temporary Appointment
    Duration of Contract: 6 months (with possible renewal)
    Duty Stations: Calabar
    Supervisor:  Administrative/Finance Officer
    Proposed Starting:                

    DUTIES AND RESPONSIBILITIES
    The Senior Finance Assistant will provide administrative assistance to the Admin/Finance Officer and to ensure that routine services and activities within the administrative/finance domain are implemented.
    The Senior Finance Assistant sits in the sub office and has supervisory functions on the office driver(s). The incumbent will always function under direct supervision of a Senior Officer often Administrative Officer or Administrative/Finance Officer, who is required to monitor the performance of the incumbent and provide regular guidance. S/he may liaise with local suppliers and/or officials and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.

    The incumbent will have the following responsibilities:

    • Processes entitlements, issues of contracts and maintains various personnel records and files;
    • Assists in the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews;
    • Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned; Processing requests for visas, identity cards, driving licences and other personnel-related documents; Prepare travel authorization and assist in the submission of travel claims;
    • Attends meetings on day-to-day admin matters; administers the movement of local staff members, their attendance, leave plan, overtime, etc.  Assists in the preparation of inventory records of non-expendable equipment for submission to HQs and takes care of stationary order;
    • Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
    • Assists in preparing financial vouchers and monthly accounts; 
    • Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;
    • Assists in preparing admin budget submission for entire year; maintains liaison with officials of local bank to obtain day-to-day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
    • Performs other duties as required.

    ESSENTIAL MINIMUM QUALIFICATIONS

    • Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
    • Minimum 5 years of job experience relevant to the function;
    • Computer skills (MS office and People Soft applications).
    • Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

    DESIRABLE QUALIFICATIONS & COMPETENCIES

    • Knowledge in UNHCR Admin and financial rules, procedures and processes;
    • Knowledge and working experience of MSRP (Peoplesoft);
    • Completion of  UNHCR learning programmes or specific training relevant to functions of the position.
    • Knowledge of another relevant UN or local languages.

    Method of Application

    Internal Candidates:
    Staff members who wish to be considered for this position should complete and attach the revised UN Personal History Form (P11) to their written application and send it via email ONLY to niglahr@unhcr.org quoting in the subject line the vacancy number and title of the position.

    External Candidates:
    External candidates should submit their application/letter of motivation, resume as well as fully completed and signed UN Personal History Form (P11) which can be downloaded from www.unhcr.org/recruit/p11new.doc and send via email ONLY to niglahr@unhcr.org quoting in the subject line the above vacancy notice number and title of the position.

    KINDLY MAKE SURE TO INDICATE THE LOCATION OF CHOICE IN YOUR APPLICATION

    THERE IS NO NEED TO SEND OTHER CERTIFICATES WITH THE APPLICATION AT THIS STAGE.
    Incomplete applications will not be reviewed.
    Kindly note that only short-listed applicants will be contacted.
    Applications from female candidates are strongly encouraged.

     

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