Executive Assistant to Managing Director at Beckley Consulting Limited

General Responsibility:  This is a senior administrative and supervisory position providing support and assistance to the Managing Director and other management staff to enhance their effectiveness at work in every area of the company’s business.

Activities:

• Manage MD’s appointments by planning and scheduling meetings, conferences, teleconferences, and travel.
• Prioritize MD' business and meeting commitments, knowing which meetings to accept, decline, defer etc based on understanding of the urgency or importance of the meetings
• Take notes and minutes at management meetings and distribute later to different units and officers for action and subsequent closures
• Prepare and edit presentations, communications and, other documents for the MD after collating information from relevant units and departments
• Follow up contract and regulatory requirements initiated by management to ensure compliance and prepare regular progress reports.
• Perform administrative and supervisory duties including coordinating office management activities
• Liaise with relevant stakeholders, internal or external, on business requirements, collate replies and prepare summaries for the MD
• Carry out research and analyse changes in regulatory and statutory matters that may affect the company’s business and report to the MD
• Receive and interact with MD’s visitors and liaise with internal staff at all levels
• Supervise, coach and train lower level staff
• Carry out procurement activities on MD’s instructions
• Carry out any other duties as may be required by the MD from time-to-time

Context and Environment
A new company in a highly regulated sector of the economy with serious concern for safety and, diversified workforce of technical and professional staff to provide excellent offshore and marine support services to clients.

Accountabilities: 

• Documented MD’s appointments for at least two weeks
• Minutes of management meetings distributed to all concerned
• Progress report on Compliance with regulatory and statutory requirements
• Monthly activity report including current industry report

Qualifications/Experience

• The candidate for this position should have a university degree and with good communications skills in addition to strong inter-personal skills and ability to work with a wide range of people from different backgrounds.
• Must be a female with minimum 3 years experience in similar role particularly in the oil sector.
• Resident in Lagos Island, Victoria Island, Lekki, Ajah

Skills

• Interpersonal skills and excellent relationship
• Excellent prioritization competency
• Strong analytical skills and data interpretation capability
• Strong regulatory and compliance knowledge
• Highly organized, able to work independently,
• Analytical Skills
• Strong negotiating skills

Remuneration:
N160,000 monthly, Pension, Health Insurance, and other allowances.