Bilingual Secretary at World Meteorological Organization

Level: G.4
Commencement of Duty: 1st September, 2017 or as soon as possible thereafter

Job Summary

• The World Meteorological Organization requires a highly qualified locally-recruited Bilingual Secretary (G.4level) for its Office for North, Central and West Africa, located in Abuja, Nigeria.

Duties
Under the overall supervision of the WMO Representative for North, Central and West Africa and under direct supervision of the National Programme Officer, the incumbent will perform the following duties:

• Classify all the incoming and outgoing correspondences.
• Prepare the monthly accounts of the Office.
• Prepare correspondence, some of which are highly confidential in both French and English.
• Transmit the outgoing mails.
• Maintain the proper Office filling system
• Make travel arrangements (flight booking and purchase of tickets) for the supervisors and perform liaison duties with other offices
• Arrange appointments and maintain the supervisors’ calendar, place and screen telephone calls and answer queries with discretion
• Keep lists of names, addresses and telephone numbers of relevant partners (Ministers, Government Officials and members of the Diplomatic Corps and Donor Organizations)
• Prepare briefing material for the supervisors for use on Official trips or special meetings
• Perform any other assignment that he/she may be directed.

Qualification and Experience
Education:

• Completed Secondary School Education or equivalent Administration Studies with corresponding Diploma.

Experience:

• A minimum of 8 years progressively responsible experience in secretarial functions.
• Demonstrated experience in screening and filtering incoming correspondence and documents and working experience in a United Nations or related international organization.

Other Requirements:

• Must possess demonstrated ability to work with Microsoft Office software, word processing, spreadsheet and presentation software and multi-tasking systems (e-mail, agendas, etc.) and the use of Oracle I-Procurement and ELIOS applications.
• Good communication and interpersonal skills and ability to draft and produce correspondence, to take minutes of meetings, to manage and balance workloads and timelines within a multi-structured environment.
• Demonstrated ability to pay attention to detail.
• Excellent typing skills.

Languages:

• Excellent knowledge of English and French (oral and written).
• Knowledge of other UN official languages would be an advantage.

Nature of Assignment and Salary

• Fixed term of two years with possibility of renewal pending funding and satisfactory performance after an initial probationary period of one year, which can be extended up to a maximum of two years.