Logistics Archivist at Action Against Hunger | ACF-International

Position Overview
The Logistics Archivist will play a key role in Implementing or improving archiving for all other logistic issues, create soft archiving folders and provide work plan activities and report to supervisor.
Specific Objectives

• Provide an up to date archives documentation of PD’s files.
• Reorganize and classify in order all PD’s folders.
• Control each PD by verifying them for missing documents using checklist.
• Ensure original documents exist in logistic folders (except for invoices).
• Verify all documents to ensure filling is correctly done and set up corrections or add missing data.
• Monitoring closely, all new PD’s archiving and field files.
• Ensure PDs are archived serially and according to PD references for the dossiers.
• Request support from IT officer for tool setting.
• Follow up correct guidelines from the kitlog.
• Ensure field files are validated (cross-check of checklist) before any archiving (hard and soft copy).
• Provide backup for all hard copy archives.
• Processing payments for submission to finance.
• Change file details to new logo.

Qualifications

• Higher School certificate in any related field of studies.
• At least 2 years of professional experience in a similar role.
• It is desirable that experience is supported by academic study tactical levels.

Essential Skills and Experience:

• Well-organized, able to multitask, and rigorous
• Computer skills (Word, Excel, Microsoft Office)

Preferred Skills and Experience:
Previous experience with ACF or other NGO’s preferred.