HR Assistant at Action Against Hunger | ACF-International

Duty Station:     Damaturu, Yobe State
Position Overview:
Reporting to the Base Human Resources Officer, the HR Assistant will support the HR Department in achieving its core objectives in ensuring National staff are recruited, developed and managed in a strategic, proactive manner to ensure the mission’s human resource requirements for programs and support positions. Ensure national staff benefits, data and information administration are carried out effectively, in close coordination with supervisors/managers and administrators at all bases. Ensure smooth delivery of internal services to employee and also ensuring the management team is supported with all administrative tasks related to both national and international staff.

Specific Objectives: 

• Prepare all new staff files and maintain the existing staff’s files
• Liaise with the employees and managers to ensure all required information is received in a timely manner
• Maintain a database of all staff information, documents, expiration dates and follow up with the appropriate people to get any missing documents or information.
• Support tracking and following up all expatriate visas, work permits and stay permits as required.
• Liaise with Administration HR officer in Abuja to provide timely information regarding visa expiration or travelling.
• Support the base HR Officer in the planning and scheduling for new staff briefings.
• Assist the base HR Officer in the practical organization of trainings as requested.
• Assist in base HR Officer in the maintenance of training files.
• Support in the implementation and application of the HR policy on the mission and provide advice and support to employees and managers
• Participate in elaborating projects related to national HR functioning
• Provide suggestions on how to improve HR functioning throughout the mission
• Assist in the circulation of HR department communications

Qualifications:
Bachelor’s degree in fields related to HR, Administration and Management preferred, relevant experience also acceptable.

Essential Skills and Experience:

• Experience working in HR and/or administrative support positions, 1+ years
• Excellent verbal and written communication skills
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
• Computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
• Able to maintain confidentiality.
• Capacity for analysis, synthesis and reporting of large amounts of information

Preferred Skills and Experience:

• Previous experience working for INGOs an asset, particularly health related INGOs
• Fluency in one or more National/regional languages an asset (Hausa)
• Understanding of national labor law and employment norms/practices