Admin Officer at Norwegian Refugee Council (NRC)

In the coming months, the main focus for NRC would be conflict affected populations including IDPs, returnees and the local communities in Borno State. NRC has started activities in the area of food security, water and sanitation, ICLA and shelter/NFI sectors. NRC is therefore seeking an Admin Officer in the NRC field office in Maiduguri, borno State, Nigeria to Coordinate and provide administrative support to the NRC field office in Maiduguri and hence support NRC in achieving its goal of reaching out to the most vulnerable internally displaced people. The Admin Officer reports to the HR/Admin Manager

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Job description

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function
• Implement and maintain NRC’s administrative systems and procedures, and supervise the administration team
• Implement and maintain a filing system for all administrational documents according to procedures
• Ensure a well-functioning reception, clean office premises and general follow up of the NRC office and houses/apartments and ensure that utility bills are paid
• Coordinate staff ID card and Business Card Request in a timely manner
• Booking of hotel Accommodation and guest house reservation for National and Expatriate staff
• Managing the field office calendar of meetings and key activities
• Start up and maintenance of NRC facilities (offices and guesthouses)
• Providing Administrative support to the office
• Timely requests for office stationaries and management of the office store and proper issuance of stock requests
• Monthly stock reports and updating of stock cards
• Follow up with flight booking and travel arrangement for visiting staff
• Management of the office conference room for meetings, interviews, trainings e.t.c
• Providing administrative support for trainings
• Raising of purchase requests for specific admin purchases
• Management of office/guest house rental contracts and utility bills

Qualifications

• Minimum 2 years of experience from working as an Admin Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• University Degree in Management Science, Administration, Social Science or any other relevant field
• Advanced degree would be an additional advantage
• Documented results related to the position’s responsibilities
• Significant experience in office support/administration in an NGO setting
• Contextual knowledge of north east Nigeria (Borno State) preferred.
• Strong communication, coordination and representational skills.
• Knowledge about own leadership skills/profile
• Fluency in English & Hausa, both written and verbal
• Valid driver’s license/ National means of Identification

Personal qualification

• Ability to work under pressure, independently and with limited supervision.
• Highest standards of ethics and integrity
• Communicating with impact and respect
• All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

We offer
Commencement: 25th May 2017
Contract period: 31 December 2017 (with possibility of extension)
Salary/benefits: According to NRC’s directions
Duty station: Maiduguri, Borno State