Administrative, Finance and HR Coordinator at Solidarites International

Location: Abuja (frequent field visits to Maiduguri)
Desired Start Date: 1/04/2017
Duration of the mission: 9 months

About the Mission and the Operational Context

• SI started a program in Borno State (LGA or Jere and Monguno) with funding from DG ECHO and OFDA. The goal of the program is to address the immediate needs of populations affected by the current political and military crisis.
• A WASH response is provided to displaced and host communities in Maiduguri suburbs and IDP camps of Monguno town. Water access is being improved through drilling and borehole rehabilitation. Sanitation and environment health is tackled through latrine construction and hygiene promotion.
• About 1 million displaced people are in need of aid assistance in Borno. Access is a significant challenge and some programs are monitored remotely. Besides, a high number of aid actors are now operating in the area and coordination is weak.
• The state of Borno gathers alone the largest part of internally displaced persons (1,7 million).
• IDPs in host communities represent the vast majority of displaced people living in Maiduguri (92%). Situation in host communities is not homogenous and despite the efforts of the humanitarian community, there is no comprehensive assessment that could catch the picture in the entire city. Many areas are not covered by humanitarian assistance and some are still not assessed.
• In areas outside Maiduguri, people live in camp-like settings, protected by the army and with restriction of movements, even if some movements outside the settlement are authorized in the majority of the camps to allow IDPs to carry out livelihood activities (firewood collection, labour, etc.) except for people living in Bama that are completely dependent on the assistance provided by the army:
  • Humanitarian situation is critical with IDPs and host communities being cut off from any kind of aid except from the army delivering wet meals once a day in some settlements.
  • Water supply situation varies from one settlement to another with some of them having access to a few functioning boreholes and others being dependent on water trucking by the military. RWASSA is active in some of those areas to drill or rehabilitate boreholes.
  • Concerning sanitation, despite the presence of some emergency latrines built by ICRC and some private initiative of population, open defecation is highly observed in all settlements.
  • In Borno State, outside Maiduguri, an estimated 75% of WaSH facilities are destroyed.
  • Malnutrition rates are unknown for satellite camps, but in general in Borno State out of Maiduguri 250.000 people are estimated to be in need of urgent food assistance.

Organization of the Mission:

• The Nigeria mission is currently stabilizing its opening process. Due to projects’ expansion, a substantial increase in base staffing is ongoing in March and April 2017.
• Coordination is expected to spend a considerable amount of time in Maiduguri, in direct support of field based operations.
• Therefore, the mission has a coordination team based between Abuja and Maiduguri, which includes a Head of Mission, an Administrative coordinator, a Logistics and Supply Coordinators and a Deputy Country Director supervising a Monitoring Evaluation, Accountability and Learning Coordinator, a Wash Coordinator, a Shelter Coordinator, a Reporting Officer.
• Operations are based in Maiduguri, Monguno, Dikwa and N’gala.
• In Maiduguri the team is currently composed of one Field Coordinator, Project Manager(s), a Base Logistician and an Administrator. It is also supervising the 3 months emergency operations in Ngala.
• The Dikwa sub base is opening and is composed of one Administrative and Logistics Base Manager, and one Wash activity responsible.
• The Monguno sub-base is composed of an Administrative and Logistics Base Manager supported by a Log/Admin assistant recruited as national staff and a Project Manager.

About the Job
The mission has been opened for more than 6 months now, but is still in a consolidation phase.
Administrative Part:

• Final registration is still an on-going process (provisional registration with the Nigerian Government has been granted in August 2016). Administrative procedures (including payment of various taxes, etc.) still need to be finalized (a tax consultant has been recruited to support this task).

Finance Part:

• Most financial procedures are into place, two new projects are just starting at the moment. The mission is well covered financially speaking.

HR Part:

• Until the end of July 2017, an HR Coordinator (already recruited) will manage all the HR issues on the mission. In particular, the HR Coordinator will finalise the HR policy on the mission and ensure the HR procedures are put into place, training the teams if necessary.
• She will also finalise the recruitment for the new project starting.
• From 1st of August, the Admin Coordinator will take the HR responsibilities.

Team Management:

• The national Administrative team is still weak, more recruitment will need to be done, and trainings will have to be implemented by the Admin Coordinator.

Responsibilities

• The Administrative coordinator will direct and coordinate all administrative, accounting and financial services associated with the mission.
• He/she will take part in defining Solidarites International’s human resources policy, and ensure that it is followed.
• As coordinator, he is responsible for the mission’s financial balance.
• He/she will monitor adherence to Solidarites administrative procedures and donor procedures as well as to the laws of the country in which intervention is taking place.
• He/she is the point of reference for the mission, and the link between headquarters and the mission for all administrative matters.

Your Profile
Education and Experience:

• Post Graduate Degree in Administration/Finance
• Experience in Human Resources Management, Budget Management, Accountancy, Administration
• Previous experience as an Admin Coordinator (1 year) a prerequisite
• Previous experience as a base Admin Manager (1 year) a prerequisite

Knowledge and technical skills:

• Very good knowledge of Office Softwares and especially Excel
• Knowledge of SAGA software
• Knowledge of Homère (HR management) software an asset

Languages:

• Good and proven writing and spoke English are required

Qualities:

• Multi-project support experience
• Strong interpersonal skills
• Experience in training and transferring skills
• Anticipation and self-organization capacities
• Great work capacity and stress management
• Capacity to work in complex and volatile environments

We Offer
A salaried post:

• According to experience from 2000 euros gross per month, plus 10% annual leave allowance paid monthly, and a monthly Per Diem.
• As a special benefit for the Nigeria mission from the 1st of January until the 30th of June 2017, each expatriate will receive 500 euros on his monthly gross salary.
• Accompanied with 600 USD monthly per diem
• Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks.
• Essential vaccination and antimalarial treatment costs are refunded.

Vacation:

• During the assignment, the expatriate is entitled to R&R every three months: two weeks at three months with a 500 euro allowance and two weeks at six months with a plane ticket back home covered by Solidarites.
• After 6 weeks one the field, expatriate will be encouraged to take 1 week in Abuja (3 days off and 2 days in office)