Administrative Secretary at ConnectRail Service Limited

Reference no: CRS420317

Job Description
Overall purpose of the job:

• The Administrative Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
• Primary emphasis is placed upon relieving the supervisor of administrative details by preparing considerable correspondence, compiling and summarizing data into concise form and by preparation of reports.

Roles & Responsibilities

• Performs experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; makes photocopies, files, distributes mail, etc.
• Communicates in a positive and effective manner with staff, students, co-workers, parents and/or visitors.
• Receive, direct and relay telephone messages
• Maintain an adequate inventory of office supplies
• Assist in the planning and preparation of meetings, conferences and conference
• telephone calls
• Maintain the general filing system and file all correspondence
• Direct the general public to the appropriate staff member
• Other duties as assigned

Key Performance Indicators

• Good listening skills
• Good people skills
• Strong customer service and interpersonal communication skills.
• Solid verbal and written communication skills.
• Time Management.
• Detail oriented.
• Ability to communicate with confidence
• Organizational skills
• Computer literacy and knowledge of relevant software
• Ability to work as part of a team
• Analytical skills

Minimum Education, Training, Requirement And Experience

• Must possess an OND/HND.
• 1-3 years of clerical/secretarial experience
• Must be a female
• Must have completed IT (OND) or NYSC (HND).
• Must speak fluent English