Registrar at Oyo State Government

Brief on Oyo State

• Oyo State is located in the South-West geopolitical zone of Nigeria. Created in 1976 on the official creation of more States in Nigeria, it is made up of cosmopolitan ethnic composition, with a total of 27,249sq km of land and official population of 5,591,589 (2006 Census) comprising 2,809,840 males and 2,781,749 females, a higher percentage of which are youths.
• Oyo State today boasts of about 10,000,000 inhabitants. With its 33 Local Governments and 35 Local Council Development Authorities, Oyo State is the most urbanized of Nigeria’s States. It is peopled by very enlightened and highly educated elites being a fallout of the free education scheme of the earlier administrations. It remains the intellectual capital of the nation having nested the premier University in Nigeria.
• Oyo State is a very special place with a rich history of excellence and ground-breaking achievements in Africa. The first TV Station, standardized stadium and university medical school in Africa are all in Oyo State. It has as a matter of critical necessity set out to produce fresh sets of technical hands, entrepreneurs, innovators and provide blue collar jobs. It is in this quest to tap into our latent strengths to rebuild our education structure that the Technical University was conceived.

Vision

• Our vision is Global, and we aim to be a world-class institution that is fully grounded in entrepreneurial practices, unique innovation, sustainability science, and commitment to International best practices.

Mission

• Our mission is to cultivate a cadre of technical professionals, with requisite entrepreneurial skills, capable of creating jobs and employment. This will be done by imparting.sound theoretical knowledge, and practical skills in various trades and disciplines to students, In this regard, our focus Is to provide the training and learning environment that produce exceptional graduates who are socially conscious and technically competent.
• Tech-U is committed to offering degree programs of international standard through collaboration with international institutions, among others, while appreciating the need for a phased development to reach the desired goal through such international partnership.

Job Description

• The University Registrar is the official chief administrative executive of the institution whose purview shall include the mandatory management of personnel, students and other related ancillary functions.
• He/she shall be the custodian of the academic records of all enrolled students.
• Tech-U seeks an individual who will provide the vision and leadership to enhance the academic records management enterprises, and to effectively manage the institution s administrative team
• The University Registrar is charged with bringing technology based deficiencies to institutional record keeping at all levels and taking responsibility for the accuracy and integrity of degree granting.

Responsibilities

• To provide quality student service, which focuses on the students as the centre of the universe, in the area of registration, tuition assessment and academic records, and to ensure the confidentiality and accuracy of student records.
• To coordinate the student Information System, conduct Preregistration, Completion, Registration and Drop/Add:
  • Coordinate the Student Information System and new student technology initiatives for the Main Campus and across the University
  • Ensure compliance with Student Record policy
  • Record transfer credit, advanced placement, study abroad work, thesis titles, comprehensive examination results and grade changes
  • Charge (and credit) tuition and associated fees
  • Assign operator security profiles to Student Records users and monitor the system to prevent unauthorized access to computer records
  • Register and report grades students, including the credits from the partnership institutions
• To demonstrate the University’s commitment to thoughtful treatment of its students, past and present, through the timeliness and accuracy of the transcripting system:
  • Produce official student lists, reports, statistics
  • Publish the Student Directory
  • Validate ID cards
  • Certify student enrolment
  • Process ID number changes, changes of school, name and address
  • Interpret & enforce academic regulations
  • Collect grades from faculty
  • Record grades, produce and mail grade reports
  • Produce Rank-in-class reports
  • Monitor lists of graduates
  • Rank undergraduates for graduation
  • Organize student participation in Commencement.
• To produce class and examination schedules which, as much as possible; serve the needs and preferences of faculty and students and to insure that the condition of the classrooms meets the needs of quality instruction. To assist the faculty in its teaching through the administration of the teacher evaluation process.
• Prepare, publish, distribute class and examination schedules:
  • Assign classrooms: all semesters
  • Reserve classrooms for special meetings, etc.
  • Monitor classroom conditions
  • Plan for provision of a sufficient number of technologically sophisticated and aesthetically-pleasing general purpose classrooms.
  • Plan and direct classroom improvement projects.
  • Administer the Teacher Evaluation System
  • Plan and coordinate the Schedule of Classes to insure that all curricular needs are met while responding to the preferences of faculty and students.

Qualifications
The Successful candidate must possess:

• A master’s degree, but a doctorate is preferred
• Familiarity with Nigeria and American tertiary education system
• Several years of progressive leadership experience in academic record-keeping either in a registrar’s office or equivalent official student records office
• Demonstrated knowledge of modern electronic student record storage and delivery system
• Demonstrated ability to lead project teams in a complex environment that involves technology personnel and end-users
• Membership of recognized professional bodies will be an added advantage;
• Must have attained a minimum cognate experience of at least fifteen years in a reputable University
• Demonstrated knowledge of modern electronic student record storage and delivery systems;
• Demonstrated knowledge of federal and state regulation including NUC regulations;
• Excellent written and oral communication skills.