Business Management Specialist 1 - Exec Support at GE - General Electric

Job Number: 2832488
Business Segment: Oil & Gas Headquarters
Function: Business Management
Function Segment: Administration and Support

Role Summary/Purpose    

• This position will provide efficient and effective administration service and project management support to Executive Leaders in Lagos, Nigeria. The ideal candidate needs to show tangible evidence in meeting the essential responsibilities of the role at least 90% of the time.

Essential Responsibilities    

• The Executive Assistant is responsible for defined work or projects with moderate complexity
• In this role you will follow an individual work plan and meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning
• Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters for the executives
• Establish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnel
• Proactively coordinate the executives' calendar, which is comprised of heavy meeting scheduling and extensive travel coordination
• Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts.

Division:

• Direct business contacts to appropriate managers
• Make complex travel arrangements and coordinates itineraries
• Process Travel & Living (T&L) expenses for the executives
• Prepare presentations, reports, spreadsheets, meeting minutes and other business information
• Assist in managing expense accounts and budgets
• Provide discrete and confidential coordination of sensitive company information
• Use discretion in interfacing with all levels of individuals, internally and externally
• Anticipate needs and accomplish responsibilities without direction
• Prepare, evaluate, and edit incoming and outgoing communications for the executive
• Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments

Qualifications/Requirements    

• Bachelor’s degree from an accredited university in a relevant field
• 2- 5 years’ experience with GE or similar multinational supporting Officers and Senior Executives international travel
• Must be fluent in spoken and written English Language
• Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
• Team player, inclusive and ability to build relationships
• Willingness and ability to work a flexible schedule when necessary and required by the Senior executives
• Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality
• Outstanding presentation, attention to details, organizational and time management skills
• Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
• Excellent knowledge of MS Office suite
• Excellent project management skills, good business acumen and attitude in order to support Executive
• A valid NYSC discharge or exemption certificate will be required (please indicate clearly on your resume)
• Must have valid authorization to work full-time without any restriction in Nigeria

Desired Characteristics    

• Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Ability to consistently produce high quality work with an eye for detail and accuracy
• Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios.