Company Secretary at Arik Air

Job Description

• Organise and prepare agendas and papers for board meetings, committees and annual general meetings (AGMs).
• Take minutes, draft resolutions, lodge required forms and annual returns with the Company’s House.
• Follow up on actions from meetings.
• Oversee policies and ensure they are kept up to date and referred to the appropriate committee for approval.
• Maintain statutory books, including registers of members, directors and secretaries.
• Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders.
• Advice members of the legal, governance, accounting and tax implications of proposed policies.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• Liaise with external regulators and advisers, such as lawyers and auditors.
• Responsible for the health and safety of employees and managing matters related to insurance and property.
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Maintain the register of shareholders and monitor changes in share ownership of the company.
• Liaise with external Lawyers at the Arik Air Corporate Office and outstations on all related legal matters including settlement of claims, litigation to defend legal actions on behalf of Arik amongst other legal related work.
• Deal and liaise with other department on legal matters such as: Aviation liabilities and limits of insurance; Conditions of Carriage and Updating Indemnity provisions to which Arik Air's insurers have to be notified and agreed.
• Draft and review of specialized Airline related contracts such as Aircraft Purchase Agreements, Aircraft Finance Agreements, Aircraft Wet Lease Agreements, Maintenance Contracts, Engineering Contracts.
• Prepare and review Contract, Letter and Legal Documents with suppliers and customers.