Human Resources Assistant at Save The Children

Role Purpose

• To provide administrative support and assistance for the development and management of Human Resources functions, for the development and maintenance of policies & procedures, for or the security of staff and for the promotion of the Child Safe Guarding Policy.

Key Areas of Accountability
The scope of this role will include:

• Support the Human Resource Coordinator to timely download applications from the vacancy website.
• Manage the scheduling and logistics of all interviews between candidates and the office.
• Prepare candidates for interviews with office by providing detailed information on the location, job descriptions, and methodology.
• Participate in the preparation for induction for new staff on the global and national policy guidelines and procedures
• Provide administrative support to supervisors to arrange training opportunities for staff.
• Ensure a timely and proper filing of all HR related documents and support in collecting and updating staff information.
• Maintaining leave-tracking sheet and performance review schedule.
• Support in maintaining an updated personnel files in line with HR best practice standards.
• Support the HR Coordinator in compilation of payroll related documents
• Maintain proper and accurate records /inventory of Office supplies distribution and usage by each HR team member.
• Organize central HR files.  Ensure documents are stored in an easy to access and understandable system.  Update and circulate the filing list regularly to HR team members
• Process for payments to consultants and vendors for HR related expenses
• Photocopying of documents when required.

Essential Administrative Skills & Experience

• Level of Education - Degree/HND.
• Specified Study Area - Administration / Social Sector
• General Communication & Interpersonal Skill Level - Excellent
• Language Requirements - English - Excellent
• Level of IT Expertise Required - Excellent
• Ability to communicate effectively in the local language (Hausa)
• Currently residing/working in Kebbi State and its environs  - a plus
• I/NGO work experience - a plus