PERSONAL ASSISTANT at Stresert Services Limited

Job Summary:
The ideal candidate will carry out all forms of Personal/secretarial duties as well act as the first point of contact on behalf of the MD.

Detailed Job Duties:

• Carries out all secretarial and administrative duties e.g typing, scheduling appointment, take minutes of meetings, act as first point of call to supervisors, keep diaries of supervisors to-do’s etc.
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Maintains a professional work environment and administrative support.
• Schedule and maintain appointments diary.
• Coordinate incoming and outgoing mails, packages, and deliveries.
• Supply information regarding the organization, products, services and policies to clients on enquiry.
• Deals with compliant tactfully, calmly and politely
• Taking minutes of meeting, handling travel arrangement etc
• Maintains continuity among team members by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Supply the MD adequate information and full support when the need arises.
• Other important functions are Supervisor support, office harmony, crisis handling, office morale, customer service.
• Any other personal/secretarial & administrative duties as assigned from time to time.

REQUIRED SKILLS & ATTRIBUTES:

• Listening and Communication skills
• Interpersonal Skills
• Organizational skills
• Computer/IT skills
• Confidentiality skills
• Prioriterizing skills priority
• Flexibility/adaptability skills
• Self-motivated & efficient
• Calm under pressure & ability to think on the feet.
• Customer service orientation

EDUCATIONAL REQUIREMENT:

• Must be a graduate with background in social sciences or secretarial studies. ( BSc/HND)
• Must have 2- 3 years cognate experience.