Secretary at World Meteorological Organization

DUTIES:

• Under the overall supervision of the WMO Representative for North, Central and WestAfrica and under direct supervision of the National Programme Officer, the Incumbent will perform the following duties:
• Classify all the incoming and outgoing documents. Prepare the monthly account of the Office. Prepare correspondence, some of which is highly confidential in both French and English.
• Transmit the outgoing mails.
• Maintain the proper Office filing system;    
• Make travel arrangements (flight booking and purchase of tickets) for the supervisors and perform liaison duties with other units;
• Arrange appointments and maintain the supervisors' calendar, place and screen telephone calls and answer queries with discretion;
• Keep lists of names, addresses and telephone numbers of relevant partners (Ministers, Government Officials and members of the Diplomatic Corps and Donor Organizations);
• Prepare briefing material for the supervisors for use on Official trips or special meetings;
• Perform any other assignment that he/she may be directed.

QUALIFICATION AND EXPERIENCE:

Education

• Completed secondary school education or equivalent administration studies with corresponding diploma.

Experience

• A minimum of five years progressively responsible experience in secretarial functions.
• Demonstrated experience in screening and filtering incoming correspondence and documents and working experience in a United Nations or related international organization.

Other requirements

• Must possess demonstrated ability to work with Microsoft Office software, word processing, spreadsheet and presentation software and multi-tasking systems [e-mail, agendas, etc.) and the use of Oracle 1-Procurement applications. Good communication and interpersonal skills and ability to draft and produce correspondence, to manage and balance workloads and timelines within a multi-structured environment.
• Demonstrated ability to pay attention to detail.
• Excellent typing skills.

Languages

• Excellent knowledge of English and a very good knowledge of French (oral and written).
• Knowledge of other WMO official languages would be an advantage.