Archivist/Document Management Specialist at Adexen

Job description

• Responsible for collecting, storing, creating electronic records for preservation and retention.
• Maintain computerized and manual records management systems for the company’s official documents.
• Maintain complex databases for tracking department projects, inventory of on-site and off-site records and other operational needs.
• Acts as point of contact for the day to day operations of the electronic records management system.
• Participates in the development, implementation and maintenance of policies and procedures for the recording, indexing, filing and retrieving of active documents and storage of inactive documents.
• Coordinates the creation, maintenance, retrieval, protection, retention and destruction of all records in accordance with company policy.
• Resolving problems with information management by effective use of software and other information management resources.
• Managing and monitoring budgets and resources.
• Respond to internal and external information enquiries.
• Provide a policy framework to guide staff in the management of their records and use of company’s records system.
• Ensure compliance with relevant legislation and regulations.
• Cataloguing collections and managing information and records.

Requirements

• Minimum 2 years experience in Records/data management.
• A good first degree in a science or social science discipline.
• Excellent communication skills – written and verbal.
• High proficiency in Information Technology.
• A valid driver’s license.
• Good inter personal skills.
• Strong administrative and organisational skills.
• Ability to work independently.
• Familiar with various types of business records
• Previous records/ document management experience required.