ADMINISTRATIVE SECRETARY, REF: 15 at Mc Timothy Associates

RESPONSIBILITIES
• Responsible for taking minutes during and ensure timely presentation. Also be able to compose, format, prepare, and edit correspondence and reports
• Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties
• Writes, edits and disseminates information through presentations, spreadsheets, letters, mails, and minutes of the meetings, and memos
• Inputs action points into the action tracker and updates this as the tasks get accomplished
• Receives and screens telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of operations, supervisor's point of view, and the interpretation and application of policies and procedures
• Reads incoming correspondence and reports, screening those items that can be handled personally, and forwarding the rest to management and staff
• Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
• Responsible for performing other duties as assigned by Management

Qualifications and Requirements
• Bachelor's Degree in relevant field.
Minimum of 3-4 years experience in a standard organization
• Advanced computer skills, including Microsoft Windows and Microsoft Office Suite, (including Excel).
• Have a good communication and interpersonal skills. Be able to work effectively with a team, self-motivated and highly multi-tasking
• Ability to write reports, business correspondence, and procedure manuals
• Display a positive and upbeat attitude looking to foster an environment where real success occurs.