Receptionist at Tetra Tech Company

Job Description

• Tetra Tech Nigeria is delivering the DFID-funded United Kingdom Nigeria Infrastructure Advisory Facility (UKNIAF) infrastructure improvement works.
• The programme’s duration is contracted for an initial 48 months with a possible 24-month extension.

Responsibilities

• Providing clerical and administrative support for the office operations
• Keeping a guest registry and ensuring that all guests to the office sign in and sign out at the desk upon arrival
• Receiving guests and courier packages and ensuring that it gets to the right person
• Using a personal computer to send and receive emails
• Using a personal computer to provide clerical support to staff and using word and excel
• Using a scanner to provide support to staff by scanning and emailing documents
• Monitoring toner requirements for printers and photocopiers and ensuring there is always one spare toner cartridge in storage
• Supervising any operational contractors who come into the office for the purpose of carrying out repairs (e.g. AC maintenance, plumbing and electrical repairs, etc.)
• Supervising the cleanliness of office space, including desks, floors, kitchens and washrooms in the morning, throughout the day and at day’s end
• Managing the office supplies requirements for the office including keeping an inventory of supplies and reordering when necessary
• Managing the kitchen consumables including keeping an inventory of consumables (tea, coffee, milk, sugar, etc), and reordering when necessary
• Managing the cleaning supplies and reordering when necessary
• Where there is a BQ on the property, ensuring the space is cleaned daily
• Providing support for conferences and meetings in the office
• Carrying out special duties, as required

Education and Experience

• A minimum of a first degree or Diploma
• Previous work experience in a receptionist role is desirable
• Experience and enthusiasm for cleaning is expected

Knowledge, Skills and Abilities:

• Ability to use a personal computer, email, Excel and Word
• Ability to use other office equipment (scanner, photocopier, etc.)
• Ability to communicate effectively, orally and in writing (English is required for this position)
• Ability to track purchases and inventories
• An eye for detail especially when required to keep the work area clean and organized
• Excellent organizational skills and abilities
• Excellent customer service skills
• Ability to effectively prioritize tasks