Administrative Officer / Project Support at Asset Management Group

Responsibilities

• The ideal candidate would be responsible for the filing and proper documentation for the Organisation
• Manage procurement and maintain the smooth running of the organization
• Enhance workflow management and propose solutions to improve procedures
• Provide day-to-day support in the planning and coordination for activities of the Director
• Process and respond promptly to incoming communications (post, telephone, email, face to face), accurate message taking, copying and distributing information as necessary
• Maintain record-keeping systems for recording and monitoring service processes and provide regular summary reports to operational Staff and managers to ensure that relevant updates and reviews take place timely
• Support the operations manager in preparing proposals, handling logistics, ordering and maintaining stationery, equipment, and general office management
• Ensure the coordination of the Organisation’s procedure by being a support and go through person to get the task done.
• Manage dairy and arrange appointments, book meeting rooms, and conference facilities
• Create presentations, make research and write documents in the shortest possible time.

Requirements

• 3-5 years’ experience in Admin or project support role
• Degree in Business Admin, Engineering or related course
• Use of Ms. Project will be an added advantage
• Expert in Microsoft word, excel and PowerPoint
• Excellent planning and Organizing skills
• Excellent presentation and writing and research skills
• Ability to multi-task efficiently
• Excellent communication skills and ability to work independently
• Ability to identify, flag and solve problems from start to finish
• Detail-oriented and extremely organized
• Ability to thrive in a dynamic setting and demonstrate initiative to drive constant improvement.