Accounts Payable Supervisor at Transocean

REPORTS TO: Accounts Payable Supervisor

DEPARTMENT: Supply Chain

LOCATION: Tanzania

BASIC FUNCTION:

• Open, sort, and distribute incoming invoice mail for processing.
• Perform scanning of invoices and the review of invoice images for release to database. Identify and correct invoice data index discrepancies requiring action to accomplish accurate image detail.
• File paid vouchers and maintain paid files.
• Retrieve paid records and offsite files as needed.
• Provide support to Accounts Payable team as required.

DUTIES:

• Mail - Open and sort mail according to processing responsibility. Stamp invoice with A/P voucher number and date of receipt.
• Distribution – Batch invoices by date of receipt to effect first in first out flow and distribute to processing desks for analysis and validation
• Machine image banner page and related paper invoice documents and support.
• Initiate scanning software processes to create imaged batches, and perform on-line control check of batch contents making corrections where necessary.
• Perform on-line post image quality control of scanned index data to invoice source document, making corrections where necessary.
• Release scanned batches for update to document image database
• File paid vouchers by payment run and maintain AP permanent record files
• Retrieve offsite paid files as needed

EDUCATION:

• High School Diploma 

EXPERIENCE:

• One to three years general office experience

SKILLS:

• Keen awareness and attention to detail.
• Some knowledge of personal computers.
• Ability to understand software functionality, file creation and administration.
• Microsoft Excel, Outlook, 10-key by touch, keyboard accuracy, and speed of 30 - 40 strokes per minute.
• Ability to multi-task in a high volume, fast paced environment.
• Very good oral and written communication.
• Demonstrated initiative and understanding of “sense of urgency” approach.
• Positive attitude and team player mind set.

INGENUITY:

• Demonstrated initiative and working independently as a team member with minimal supervision.

DECISION MAKING:

• Exercise good judgement, identify discrepancies, determine correction action needed, communicate factually.