Male Secretary at Mictec International Schools

Details:

Job Requirements

• Must be a gradute in relevant field
• Must be able to communicate well 
• Must be computer literate ( word, excel , power point, etc)

Job Reponsibilities

• Answer telephone and give information to callers, take messages, or transfer calls to appropriate individuals.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
•  Locate and attach appropriate files to incoming correspondence requiring replies.
• ·Maintain scheduling and event calendars.
• ·Make copies of correspondence and other printed material.
• ·Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
•  Schedule and confirm appointments for clients, customers, or supervisors.
• Set up and maintain paper and electronic filing systems               for records, correspondence, and other material.
• Take dictation in shorthand or by machine, and transcribe information.
• ·Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
•  Learn to operate new office technologies as they are developed and implemented.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• To ensure that memos and other correspondences are properly and promptly dispatched.
• To carry out routine cleaning and maintenance of office equipment.
• Carrying out necessary support errands and simple purchase of items for office use.
• To carry out movement of resources and materials from one place to another after due approval

• Any other duties assigned to you by management.