Office Assistant at Search For Common Ground’s International

Niger Delta, Nigeria

Position Summary

We are searching for… 

An Office Assistant who will work closely with the Admin and Logistics Coordinator to ensure the cleanliness and effective maintenance of the SFCG Office premises.

Roles and Responsibilities

• Monthly stock recording and ensuring adequate stock supplies around the office as needed
• Sort and deliver office mail
• Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings
• General administrative tasks like filing, scanning, photocopying, faxing and answering phones
• Welcome guest and visitors at the reception
• Keep tab of clock in-and-out book
• Identify key administrative and housekeeping challenges and raise the challenge with supervisor
• Purchase of office supplies and diesel for generator
• Ensure that office equipment are kept in good condition
• Assist with procurement and purchases
• Help coordinate package delivery and pick-ups
• Provide logistical support for meetings and conferences on-site and off-site

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.

Qualifications   

 Education

• Bachelor’s degree in a relevant field such as office administration, English or related field. 

Required Experience

• At least one (1) year experience in an Office Assistant/Administrative Assistant position with responsibilities as described above. 
• Experience working in an NGO
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Proven experience as a back office assistant, office assistant, virtual assistant or in another relevant administrative role
• Experience with managing the logistical aspects of workshops, training courses or meetings, including assistance with arranging for the travel, lodging, and registration of participants is an advantage.
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Proficiency in google suites, MS Word, spreadsheet, word processing, and electronic mail; Microsoft Office Suite preferred

Other Relevant Requirements

• Demonstrate integrity and promote SFCG values and ethical standards;
• Promote the vision, mission, and strategic objectives of SFCG;
• Demonstrate capacity to adapt to a multi-cultural context, and tolerance and respect to issues related to gender, religion, race and nationality;
• Expertise in developing concept notes and proposal for different donors;
• Treats all people fairly without favouritism and solves problems in collaborative ways

Note: This position is only open to Nigerian national.