Office Manager at German Leprosy and TB Relief Association (GLRA)

Duties and Responsibilities
Human Resource Management:

• Coordinate the recruitment process including placement of job adverts, review of applications (together with the department requiring staff), scheduling and conducting interviews, conducting background checks and ensuring the timely completion of pre-employment medicals
• Prepare staff employment contracts and manage renewals, modifications etc.
• Manage employee benefits enrolment - group life insurance, medical, pension and social security
• Manage the payroll (in collaboration with the Finance Department)
• Maintain and update personnel files
• Supervise attendance, timesheets and annual leave.

Administrative/ secretarial:

• Lead and guide the duties of project support officers
• Assist in updates of manuals - Office guidelines, HR etc.
• Participate in Management Team Meetings/other key meetings and ensure timely circulation of minutes
• Maintain original contract files for project agreements, local maintenance and service agreements as well as tenancy agreements
• Ensure that reporting requirements for Headquarters and Partner Organizations are met
• Liaise with Legal Adviser, Government Officials and Partner Organizations as needed
• Oversee the day-to-day functioning of the office
• Perform other related tasks as may be assigned by the Country Representative.

Required Skills and Qualifications

• Degree in Business Administration, Human Resources or a related field
• 3 years’ experience in a national or international NGO
• 2 years’ experience in human resource management
• Good knowledge of the Nigerian Labour law
• Excellent verbal and written communication skills
• Excellent interpersonal skills and good team player
• Excellent record keeping and documentation skills
• Excellent organizational skills
• Ability to exercise sound and timely judgement and maintain confidentiality
• Proficiency in Microsoft Office Suite - Word, Excel, Outlook and PowerPoint.

Remarks

• Female candidates and persons with disabilities are encouraged to apply.