Procurement & Logistic Assistant - Northern Nigeria Education Initiative Plus (NEI+) at Creative Associates International

Project Summary

• The Northern Nigeria Education Initiative Plus (NEI+) project works to improve the quality of and access to education in Northern Nigeria, equitably and sustainably.

Reporting& Supervision:

• This position is housed in Bauchi, Nigeria, reporting to the State Team Leader.

Position Summary

• Under the supervision of State Team Leader, she/he will be responsible to ensure timely, cost effective and safe delivery of goods and services to clients and to assist in the implementation of well-coordinated procurement and logistics activities

His/her duties include:

• Prepare all necessary documentation for handling logistics of goods and services procured in accordance with Creative/USAID rules and regulations, and any other documents as needed;
• Maintain the records on procurement process and related documents and files to ensure transparency and accountability;
• Assist in scheduled updating of the procurement express portal regularly
• Maintain a database of goods in movement and deliveries completed;
• Assist in monitoring deliverables under contracts awarded and prepare documentation for review by the procurement team.
• Undertake field missions when required;
• Keep abreast of relevant products/services market developments;
• Perform other duties as required.

Logistic Responsibilities:

• Assist the Logistics & Procurement Officer in managing daily vehicle movement for the office
• Ensure that all rented vehicles are in good working conditions
• Ensure that all NEI Plus owned and rented vehicles are using NEI Pius log sheet record properly
• Ensure that all NEI Plus Drivers have valid driving licenses at all the times
• Update general inventory list timely as soon as new assets are procured
• Ensure that all Creative NEI Plus project assets are given unique tagged number
• Assist the Logistics &Procurement Officer in conducting periodic physical verification/tracking of the assets on quarterly basis
• Send inventory report to the Logistic and Procurement Officer on quarterly basis.
• Support other office operations as assigned by supervisor.

Required Skills & Qualifications

• College Degree in Purchasing or related field
• 2+ years experience in procurement and Administration
• Ability to work under pressure
• Planning and scheduling skills;
• Experience in a USG or donor funded project or NGO preferred
• Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
• English fluency including business terminology required
• Demonstrated intermediate computer skills in Microsoft Office Suite applications.