PA to the MD at Health Partners International

Details:

• Prioritise and ensure that reports, business papers and correspondence are dealt with efficiently and promptly.
• Maintain dairy of the MD and organise his travel and other related arrangements.
• Fill, prepare, collate and distribute supportive documentation, notes and correspondence.
• Screen telephone calls
• Advice the MD of matters requiring personal attention, with associated deadlines, and prepare relevant documentation.
• Deal with matters requiring attention, or refer them to the appropriate person in the absence of the MD
• Deal with correspondence addressed to the MD.
• Assist with letters and presentations for MD.
• Manage communication to the MD by screening calls, letters and emails. Determine which require priority and bring to MD attention and which communication is appropriate to deal with independently
• Take notes or minutes of various meetings when required.
• Check agenda and supportive documents and notes.
• Check details in all paperwork workings with others as necessary.
• Identify and take any follow up action arising from the notes as required.

Qualifications & Experience

• First Degree or equivalent in secretarial studies or related disciplines and relevant professional qualifications
• Minimum of 2 years relevant experience.
• Sound Interpersonal skill with highly developed emotional Intelligence

Required Competencies

• Decision Making / problem solving
• Critical thinking
• Attention to details
• Ability to multi-task
• IT Savvy

Functional Competencies

• Assertiveness
• Personal effectiveness
• Proactive & Smart
• Emotional Intelligent
• Communication skills
• Resourcefulness