Procurement Service Advisor at Hamilton Lloyd and Associates

Reports to: Senior Business Manager

Job Summary

• To provide bid administrative support and customer assistance on procurement-related transactions.

Job Responsibilities

• Receive and process Requests for Quotation (RFQ)
• Obtain quotes from suppliers, prepare and submit quotations to clients
• Follow up on all submitted RFQs
• Receive and process Purchase Orders (PO)
• Work within established supply chain procedures for requisition processing, validation, payment, delivery and invoicing
• Liaise with field staff and clients to generate RFQs
• Maintain comprehensive filing system
• Maintain high degree of safety and confidentiality of documents and company property
• Provide follow-up to customers on outstanding receivables.
• Assist to ensure effective management of logistics on all orders.
• Ensure reports on accounts are produced and disseminated as and when due.
• Error-free computation of cost (Ex-works and Delivered Duty Paid, DDP) of goods on MS Excel.

Qualification/Requirement

• Minimum qualification - B.Sc
• At least three years cognate experience.
• Very good grasp of Supply Chain Process in Upstream Oil and Gas
• Excellent RFQ Processing skill
• Excellent international sourcing skill
• Excellent on-line bidding skill
• Excellent Purchase order management skill
• Excellent reporting skill
• A degree in related discipline from a good school

Person Specification:

• Passion to deliver
• Excellent numeracy skills.
• Good interpersonal skills
• Excellent MS Excel skills.
• Good documentation skills
• Excellent relationship management skills.
• Excellent analytical and numerical skills.
• Excellent e-mail skills
• Honesty and integrity
• Good multi-tasking skills.
• MS Office skills
• Oral & Written Communication
• Innovative and creative