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The Civil Society Scaling-Up Nutrition in Nigeria (CS-SUNN) is a non-governmental, non-profit making coalition, made up of organizations with a shared vision to transform Nigeria into a country where every citizen is food and nutrition secured. We pursue this lofty goal by engaging government and non-state actors to raise awareness, sustain commitment and ac...
Quotations must be packaged in sealed envelopes, addressed and submitted to the Procurement Unit of CS-SUNN at Plot 203 Cadestral Zone B02, Off Oladipo Diya way (Beside Concordia Apartments), Durumi, Abuja, FCT not later than 12:00 Noon on Friday 30th August 2019.
It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by CS-SUNN after the deadline indicated above, for whatever reason, shall not be considered for evaluation.
Please take note of the following requirements and conditions pertaining to the supply of the abovementioned provision of goods/services:
Delivery Terms Full delivery before 100% payment
Exact Address/Delivery Location/s (identify all, if multiple): Civil Society-Scaling Up Nutrition in Nigeria (CS-SUNN) National Secretariat,
Flat 4, Plot 203, Cadastral Zone BO2, off Oladipo Diya Way, (beside Concordia Apartments), Durumi District, Abuja
Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by CS-SUNN): 10 working days after contract agreement by signing Purchase Order
Preferred Currency of Quotation: Local Currency : Nigerian Naira (NGN)
Value Added Tax on Price Quotation: Must be EXCLUSIVE of VAT and other applicable indirect taxes
After-sales services required: -Warranty on Parts and Labor for a minimum period is required
-Technical Support
In case of a consortium, submit the statement that the suppliers will cooperate on the project implementation. If the consortium is offered the contract for professional services by the CS-SUNN, submit the contract between the suppliers that defines the legal entity responsible for contact with the CS-SUNN, prior to signing the contract for professional services with the CS-SUNN.
10. Period of Validity of Quotes starting from the Submission Date: 30 days
· In exceptional circumstances, CS-SUNN may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation.
11. Payment Terms:100% payment upon satisfactory receipt and confirmation of status of goods/services by CS-SUNN
12. Evaluation Criteria
Technical responsiveness/Full compliance to requirements and lowest price
Full acceptance of the PO/Contract General Terms and Conditions
Others N/A
13. CS-SUNN will award to: One or more Supplier
14. Type of Contract to be Signed:Purchase Order
15. Special conditions of Contract: Cancellation of PO/Contract if the delivery/completion is
delayed by 15 days
16. Conditions for Release of Payment
Passing Inspection
Complete Installation
Passing all Testing
100% upon satisfactory receipt and confirmation of status of goods/services by CS-SUNN
Written Acceptance of Goods based on full compliance with RFQ requirements
17. Annexes to this RFQ
Form for Submission of Quotation (Annex 1)
General Terms and Conditions / Special Conditions (Annex 2)
Any delay in CS-SUNN’s response shall be not used as a reason for extending the deadline for submission, unless CS-SUNN determines that such an extension is necessary and communicates a new deadline to the Proposers.
Services offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of CS-SUNN requirements.
The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.
Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by CS-SUNN. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on CS-SUNN’s re-computation and correction of errors, its quotation will be rejected.
After CS-SUNN has identified the lowest price offer, CS-SUNN reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than CS-SUNN’s own estimated cost if sourced from its own freight forwarder and insurance provider.
At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by CS-SUNN after it has received the quotation. At the time of award of Contract or Purchase Order, CS-SUNN reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
Any Contract that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of CS-SUNN herein attached as Annex 3.
CS-SUNN is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
Please be advised that CS-SUNN’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can forward your grievances to: procurement@cs-sunn.org copying info@cs-sunn.org.
CS-SUNN encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to CS-SUNN if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.
CS-SUNN implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against CS-SUNN, as well as third parties involved in CS-SUNN activities
Thank you and we look forward to receiving your quotation.
Annex 1
FORM FOR SUBMITTING SUPPLIER’S QUOTATION[1]
(This Form must be submitted only using the Supplier’s Official Letterhead/Stationery[2])
We, the undersigned, hereby accept in full the CS-SUNN General Terms and Conditions, and hereby offer to supply the items listed below in conformity with the specification and requirements of CS-SUNN as per RFQ Reference No. CS-SUNN/2019-08/0001:
TABLE 1 : Offer to Supply, Deliver and Fix/Set-up Office Furniture items with Requirements
1. Wooden Window Blind
Quantity: 27 Windows
Intending Suppliers will be required to visit the Office to take appropriate measurements so as to give adequate dimensions when quoting
2. 8-seater 8-10 conference table
3. Economic Mesh Chair
4. Drawer Vertical File Espresso Cabinet with Black Accents
Quatity: 1
5. Stainless Steel Bench with Black Leather Cushion
Quatity: 1
Material: Metal, High Quality Stainless Steel, PU Leather
Metal Type: Stainless Steel
Application Range: Office
Colour: Black
Dimension: L172xW48xH78cm
Deadline for the Submission of Quotation: Before 12:00 Noon, Friday, August 30th, 2019
All documentations, including catalogs, instructions and operating manuals, shall be in this language: English
Documents to be submitted: Duly Accomplished Form as provided in Annex 1
Company Certificate of Incorporation.
A copy of Form CO2 (filed with the Corporate Affairs Commission) stating the Directors of the company.
Address of place of business (including telephone number if any)
Evidence of any previous business done with other company/companies.
Letter authorizing CS-SUNN to obtain references from former business partners.
Name and address of bankers (where current account is maintained).
In case of a consortium, submit the statement that the suppliers will cooperate on the project implementation. If the consortium is offered the contract for professional services by the CS-SUNN, submit the contract between the suppliers that defines the legal entity responsible for contact with the CS-SUNN, prior to signing the contract for professional services with the CS-SUNN.
Contact Person for Inquiries
(Written inquiries only received before August 28th, 2019) Israel Olayemi
procurement@cs-sunn.org, +2349071719697 or +2347055699947.
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