Archivist at Action Against Hunger | ACF-International

Starting date: As Soon As Possible
Direct Line Manager: Procurement Manager

Objective 1

• Improve and ensure the performance of the Procurement archiving

Tasks and Responsibilities:

• Provide an up to date archives documentation of PD’s files
• Reorganize and classify in order all PD’s folders
• Control each PD to fulfill them with missing documents by using checklist for completion
• Ensure original documents existing in logistic folders (except for invoices)
• Sort out documents to take out un useful double or triple copy
• Check all documents to ensure that the filling is correctly done and set up corrections or add missing data
• Monitoring closely all new PD’s archiving and field files.

Objective 2

• Implement or improve archiving for all other logistic issues

Tasks and Responsibilities:

• Implement kit log tools
• Control all existing for improvement and completion
• Create new folders needed to achieve all archiving. Identify gap or lack.
• Set up standard frequencies and methodology for the reception of documents
• Ensure regular updates, Photocopy and Scanning of document

Objective 3

• Create soft archiving folders

Tasks and Responsibilities:

• Request support from IT officer for the settings of this tool
• Follow up correctly guidelines from the kitlog
• Ensure that field files forwarded to him are validated (cross-check of checklist) before any archiving (hard and soft copy)
• Make a back up

Objective 4

• Reporting

Tasks and Responsibilities:

• Set-up Weekly sitrep
• Provide Workplan activities and report

Internal Relationship:

• Line managed by Logistics Coordinator
• Direct collaboration with ITC officer, Logistics Assistants, Procurement Officer  and Capital Logistician

Qualifications

• Bachelor's degree/HND in Information Technology, Logistics, supply chain management, or related field.
• At least 1 year of professional experience in a similar role

Skills & Experience
Essential:

• Well-organized, able to multitask, and rigorous
• Computer skills (Word, Excel, Microsoft Office)

Preferred:

• Previous experience with AAH or other NGO’s preferred