Human Resources & Facility Manager at Bradfield Consulting

Job Description
Administrative Functions:

• Maintain an orderly and efficient office environment;
• Managing the reception and deliverables of administrative staff including the daily dispatch of all correspondence to clients, and litigation filings in court;
• Supervision of staff and office equipment
• Reviewing statements, invoices, receipts and charges;
• Overseeing the procurement and maintenance of the Company’s equipment, supplies and services within budgetary constraints;
• Conduct spot checks within the office premises to ensure the required standards of cleanliness are being adhered to.

Recruitment and talent management:

• Maintain the work structure by preparing and updating job descriptions and requirements for all positions in the Company;
• Maintain staff organization by supervising and handling where required, the recruitment, testing and interviewing programme for prospective staff;
• With supervision of the Managing Director, ensure that all staff have a Personal Development Plan (PDP) within sixty (60) days of recruitment and annually thereafter;
• Manage induction and retention of staff; including providing training for new staff;
• Liaising with external recruitment and team management consultants as required;
• Maintain a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; recommending, planning, and implementing pay structure revisions.

Management/HR Functions:

• Preparing and updating the Company’s Master List of Staff regularly and forwarding to the Human Resources Director;
• Ensuring a yearly calendar for all planned leave is prepared at the start of every new year and managing all staff absences and reporting to the Directors as appropriate;
• Conducting disciplinary and termination meetings after consulting with the Directors;
• To initiate and undertake a programme of annual appraisals for all employed staff, addressing specific training needs;
• Developing staff through coaching, mentoring, rewarding, training and guiding;
• Maintain/supervise accurate records and files pertaining to staff; maintains personal records;

Facilities Management:

• Ensure that the Company has the most suitable working environment for its employees and their activities;
• Oversee the facilities management of the Company and providing guidance in developing processes and procedures for effective facilities management.
  

Qualifications

• B.Sc or B.A in Human Resources, Business Administration, Sociology or any related field of study
• At least 5 - 10 years of experience in relevant human resource management and administration  is required
• M.Sc. or MBA would be an added advantage
• HR professional qualification/certifications (PHR, GPHR) additional
• Excellent communication and strong presentation skills.
• Strong problem solving, listening and learning skills and proactive/analytical thinking
• Absolute command of Microsoft office applications (Outlook, Word, Excel, PowerPoint)