Human Resources (HR) Officer at Stella Maris High School

Job Summary

The HR Officer is responsible for supporting the implementation of the school's human resource policies, procedures, and initiatives. The successful candidate will assist in recruitment, onboarding, employee relations, performance management, training coordination, records management, and HR compliance while ensuring confidentiality, professionalism, and excellent service delivery.

Key Responsibilities

Recruitment & Selection

• Coordinate end-to-end recruitment activities, including preparing job advertisements, screening applications, scheduling interviews, and communicating with candidates.
• Conduct reference and background checks in line with the school's recruitment policies.
• Prepare employment documentation, including offer letters, contracts, and onboarding materials.
• Maintain an up-to-date recruitment database and talent pool.

Onboarding & Employee Records

• Coordinate orientation and induction programmes for new employees.
• Maintain accurate and confidential employee records, both physical and electronic.
• Update HR databases with changes relating to employment status, promotions, transfers, and exits.
• Ensure all personnel files are complete and compliant with school policies.

Performance Management

• Support the administration of the school's performance management system.
• Coordinate appraisal schedules and monitor completion of performance reviews.
• Assist managers in maintaining performance documentation.
• Prepare performance reports and identify trends for management review.

Employee Relations

• Serve as the first point of contact for routine HR enquiries.
• Promote positive employee relations through effective communication and timely resolution of workplace issues.
• Assist in handling disciplinary and grievance procedures in accordance with school policies.
• Support employee engagement and staff welfare initiatives.

Training & Development

• Coordinate staff training programmes and professional development activities.
• Maintain training records and evaluate training effectiveness.
• Identify learning and development needs in collaboration with department heads.

Payroll & Leave Administration

• Prepare and submit payroll-related information accurately and within required timelines.
• Monitor attendance, leave balances, and staff absences.
• Maintain leave records and ensure compliance with leave policies.
• Support the administration of employee benefits where applicable.

HR Compliance

• Ensure compliance with Nigerian labour laws and internal HR policies.
• Support policy implementation and communicate HR procedures to employees.
• Assist with internal and external HR audits.
• Maintain confidentiality and ensure proper handling of sensitive employee information.

HR Reporting & Documentation

• Prepare monthly HR reports, including recruitment, turnover, absenteeism, training, and workforce statistics.
• Develop and maintain HR templates, forms, and standard operating procedures.
• Ensure all HR documentation is accurate, up to date, and properly archived.

Administrative Support

• Coordinate staff confirmation, promotion, transfer, and exit processes.
• Assist with organising staff meetings, welfare activities, and recognition programmes.
• Perform other HR and administrative duties as assigned.

Qualifications

Education

• Bachelor's Degree in Human Resource Management, Law, Business Administration, Industrial Relations, Psychology, Sociology, Public Administration, or a related discipline.

Professional Certifications (Preferred)

• Associate or Professional Membership of the Chartered Institute of Personnel Management (CIPM)
• Society for Human Resource Management (SHRM) Certification
• Human Resource Certification Institute (HRCI) Certification
• Relevant HR or administrative training is an added advantage.

Experience

• Minimum of 3 years' relevant experience in Human Resources or Administration.
• Experience working in a school or educational institution is an added advantage.
• Knowledge of HR best practices and Nigerian labour laws.

Technical Competencies

• Recruitment and selection
• Performance management
• Employee relations
• HR administration
• Payroll support
• Leave and attendance administration
• HR records management
• HR Information Systems (HRIS)
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Report writing and documentation

Core Competencies

• Excellent communication and interpersonal skills
• Strong organisational and time management skills
• High level of integrity and confidentiality
• Attention to detail and accuracy
• Problem-solving and conflict resolution skills
• Customer service orientation
• Ability to prioritise multiple tasks and meet deadlines
• Teamwork and collaboration
• Professionalism and emotional intelligence