Administrative Officer (Logistics & Facilities) at SKLD integrated Services LLC

Job Description

• Assisting in overseeing and supervision of essential services i.e. Security, Cleaning, Maintenance, etc.
• Ensuring that Company facilities in all locations are well maintained.
• Ensuring that facilities meet government regulations and environmental, health and security standards.
• Assisting in overseeing building projects, renovations or refurbishments.
• Drafting reports and making written recommendations.
• Supervise and check that agreed work by contractors has been completed satisfactorily and follow up on any deficiencies.
• Respond appropriately to emergencies or urgent issues as they arise and resolve issues promptly.
• Assist in coordinating the Company fleet.

Facility Management:

• Assist in managing demands such as repairs, servicing and replacement of equipment /assets.
• Assist in overseeing the facilities maintenance of all outlets, offices, and purchase of furniture.
• Vendor management across all areas (electrical, plumbing, wood works etc.).
• Ensuring prompt payment of rents, service charge and liaising with agents and landlords where applicable.
• Fire safety equipment installation and maintenance.
• Assist in overseeing general housekeeping across locations and liaison with cleaning company.
• Assist in managing office projects to include, acquisition of new stores and offices, setting up the office or store/shop and liaise with consultants/ architects carrying out renovations.

Logistics Management:

• Overseeing the coordination of logistics and movement of inventories across all outlets and office locations.
• Ensuring optimal use of all available vehicles and motorcycles.
• Ensuring timely maintenance / servicing of all company vehicles to include insurance renewals and licenses.
• Advising management on any logistics issues as promptly as they arise.
• Assist in liaising with the warehouse manager to ensure that logistics is catered for and there are no gaps with deliveries.

General Administration:

• Assist in coordinating the entire administrative arm of the business. This includes Security and Housekeeping. Liaising with security vendors and monitoring the guards in all outlets.

Requirements

• Proven work experience as an Administrative Officer (3 years).
• Proven experience in petty cash administration and reporting skills.
• Solid knowledge of office procedures.
• Excellent written and verbal communication skills.
• Analytical and problem-solving skills.
• Ability to make sound judgement calls and attention to detail.
• Excellent negotiation skills and good market knowledge.
• Excellent Customer service.
• Organization, time management, prioritizing and the ability to handle a complex, varied workload.
• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Able to organize and manage large amounts of files, tasks, schedules, and information.
• Self-directed and able to work without supervision.
• Energetic and eager to tackle new projects and ideas.
• Able to perform clerical duties, maintaining files and confidential information, organizing documents as needed.
• Willingness to learn and to grow with the company.
• Proficient computer skills, including Office management software and Microsoft Office Suite (Word, PowerPoint, and Excel).
• Not more than 28 years of age.
• Must be a male.
• Minimum of HND/B.Sc